Administrative Assistant

communityoptions; Havertown (Delaware County); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Competitive Insurance Benefits (Medical, Dental, Vision)

Paid Holidays—Including a Birthday Holiday

Generous PTO

Employee Incentive & Discount Programs

403b Retirement Plan

Incredible career growth opportunities

University partnerships that include tuition reduction

Job summary

Community Options, Inc. is seeking a Full-Time Administrative Assistant in Havertown to provide essential administrative support. The role involves organizing appointments, maintaining filing systems, and ensuring communication flow within the team.

Candidates should have a high school diploma or GED and two years of relevant experience. The position offers competitive pay at $19.25 per hour along with generous benefits including medical, dental, vision insurance, and a 403b retirement plan.

Qualifications

• Minimum of two years of related administrative experience.
• Valid driver’s license with a satisfactory driving record.
• Ability to handle sensitive and confidential situations.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls and transfer calls to appropriate staff members.
• Order office supplies and maintain office equipment.
• Establish and maintain filing system.
• Maintain daily and monthly schedules for all necessary staff.

Skills

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

High level of interpersonal skills

Time management skills

Education

High school diploma or GED

Job description

Community Options, Inc. is a national non‑profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Full‑Time Administrative Assistant to provide support in Havertown, PA. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Starting pay is $19.25 per hour.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non‑recurring and ongoing projects
• Maintain conference room usage log
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Benefits

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity Employer M/F/D/V.