Administrative Assistant

communityoptions; Clifton (TX); On-site; USD 20,000 - 29,000; Full time

Job summary

Community Options, Inc. is a national non-profit that provides services to individuals with disabilities.

We are seeking an Administrative Assistant to join our Rutherford, NJ team, providing administrative and secretarial support, scheduling meetings, coordinating mailings, and assisting with special projects. Ideal candidates will have a high school diploma, at least two years of admin experience, strong Microsoft Office skills, and excellent communication and organizational abilities.

Qualifications

• High school diploma or GED.
• Two years of related administrative experience.
• Valid driver’s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Ability to type 50+ words per minute.
• Excellent verbal and written communication skills.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Retrieve information from files when needed.
• Maintain daily and monthly schedules for all necessary staff to determine location and availability.
• Organize and prioritize large volumes of information and calls.
• Respond to requests for information.
• Complete typing and copying as needed for management staff.
• Open, sort, and distribute mail.
• Maintain a neat and orderly office and reception area.
• Work independently and within a team on special projects.
• May be required to take mail to the post office using own vehicle.
• Maintain conference room usage log.
• Check fax machines and distribute faxes to appropriate staff.

Skills

Administrative experience

Microsoft Office

Typing 50+ WPM

Interpersonal skills

Verbal/written communication

Driving license

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Outlook

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking anAdministrative Assistantto join our team inRutherford, NJ. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Start pay is $18.00/per hour

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machines and distribute faxes to appropriate staff
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• Occasionally lift up to 15 pounds

Community Options is an Equal Opportunity EmployerM/F/D/V