Administrative Assistant

communityoptions; Lawrence Township (NJ); On-site; USD 25,000 - 36,000; Full time

Job summary

Community Options, Inc. is seeking an Administrative Assistant to join our Mercer, NJ team.

The role provides administrative and secretarial support, including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and contributing to special projects. The successful candidate will have a high school diploma or GED, at least two years of administrative experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• Two years of related administrative experience.
• Valid driver\'s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Ability to type 50+ words per minute.
• Excellent verbal and written communication skills.
• Independent judgment to plan, prioritize, and organize diversified workload.
• Time management and prioritization skills.
• Ability to handle confidential information.
• Ability to work independently and in a team.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to staff.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Retrieve information from files when needed.
• Maintain daily and monthly schedules for staff.
• Organize and prioritize large volumes of information and calls.
• Respond to requests for information.
• Complete typing and copying as needed for management staff.
• Open, sort, and distribute mail.
• Maintain a neat and orderly office and reception area.
• Work independently and within a team on special projects.
• May be required to take mail to the post office using own vehicle.
• Maintain conference room usage log.
• Check fax machine and distribute faxes to appropriate staff.
• Additional tasks and responsibilities may be assigned.
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation

Skills

Interpersonal skills

Verbal and written communication

Time management

Prioritize workload

Typing 50+ wpm

Confidentiality handling

Independent judgment

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking an Administrative Assistant to join our team in Mercer, NJ. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $22.00/per hour

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate staff
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver's license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• Occasionally lift up to 15 pounds

Community Options is an Equal Opportunity Employer M/F/D/V