Administrative Assistant | Scheduling & Office Ops

CFS; Kalamazoo (MI); On-site; USD 25,000 - 30,000; Full time

Job summary

CFS in Kalamazoo, MI is seeking an Administrative Assistant to support leadership and staff with daily office operations. This full-time role offers a Monday–Friday schedule and a pay range of $18–$22 per hour, reflecting a dependable, organized professional who thrives in a fast-paced environment.

You will manage calendars, coordinate travel, prepare reports and correspondence, and serve as the front-line contact for visitors and calls, contributing to smooth daily operations and strong team

Qualifications

• High school diploma required; Associate degree is a plus.
• 1–3 years of administrative or office support experience recommended.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to leadership and staff.
• Answer and route incoming calls and emails.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Create and format reports, presentations, and general correspondence.
• Organize and maintain filing systems, both digital and paper.
• Order and track office supplies while working with vendors.
• Assist with data entry and upkeep of internal systems.
• Coordinate travel plans and handle expense reporting.
• Welcome visitors and ensure a professional front office environment.
• Assist with special projects and company events as needed.

Skills

Microsoft Office

Multitasking

Organization

Written and verbal communication

Education

High school diploma

Associate degree

Tools

Microsoft Office Suite

Job description

CFS in Kalamazoo, MI is seeking an Administrative Assistant to support leadership and staff with daily office operations. This full-time role offers a Monday–Friday schedule and a pay range of $18–$22 per hour, reflecting a dependable, organized professional who thrives in a fast-paced environment.

You will manage calendars, coordinate travel, prepare reports and correspondence, and serve as the front-line contact for visitors and calls, contributing to smooth daily operations and strong team