Executive Office & Operations Coordinator

CFS; Madison (WI); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Competitive compensation

Direct Hire

Job summary

CFS in the Madison, WI area is seeking a versatile Executive Assistant/Office Manager to support leadership with calendar management, scheduling, and correspondence. This full-time, direct-hire role offers exposure to multiple business areas and a chance to impact daily operations.

The position provides a stable, full-time opportunity with competitive compensation and benefits, requiring 2+ years in similar roles and strong organizational skills.

Qualifications

• 2+ years of experience in an Executive Assistant/Office Manager roles.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Provide administrative and executive support to company leadership, including calendar management, meeting coordination, and correspondence.
• Serve as primary point of contact for incoming calls, emails, visitors, customers, vendors, and partners.
• Coordinate schedules, project timelines, and communication between internal teams and external stakeholders.
• Prepare reports, presentations, business documents, and other materials to support leadership and operations.
• Maintain organized records, project documentation, office files, and business systems.
• Assist with purchasing, invoice processing, vendor communication, and other office management responsibilities.
• Support special projects and help identify opportunities to improve administrative and operational efficiency.

Skills

Executive support

Office management

Administrative coordination

Strong organizational skills

Excellent written and verbal comms

Attention to detail

Tools

Microsoft Office

Outlook

Word

Excel

Job description

CFS in the Madison, WI area is seeking a versatile Executive Assistant/Office Manager to support leadership with calendar management, scheduling, and correspondence. This full-time, direct-hire role offers exposure to multiple business areas and a chance to impact daily operations.

The position provides a stable, full-time opportunity with competitive compensation and benefits, requiring 2+ years in similar roles and strong organizational skills.