Administrative Assistant — Scheduling, Meetings & Records

Catholic Charities of Baltimore; Mays Chapel (MD); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Health/Dental/Vision

Vacation/sick/holiday pay

403(b) Retirement Plan with employer**

Tuition Advancement

Paid Parental Leave

Job summary

Catholic Charities of Baltimore is seeking an Administrative Assistant to support daily operations in Gallagher Services. The role involves a variety of clerical tasks, including phone and visitor coordination, filing, data retrieval, and meeting support.

The position requires a High School diploma or GED and four years of administrative experience. The workweek is Monday–Friday, 8:00 AM–4:00 PM, with an hourly pay rate of $18.00.

Qualifications

• High School diploma or GED required.
• Four years of administrative experience requested.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Answer and transfer phone calls and route them efficiently.
• Greet visitors and direct them professionally while maintaining confidentiality.
• Maintain organized, up-to-date filing systems.
• Retrieve information from records and prepare data summaries.
• Respond to administrative inquiries with timely, accurate answers.
• Coordinate travel, meetings, and appointments for managers.
• Prepare meeting schedules, agendas, and materials.
• Schedule and track staff training to meet deadlines.
• Record and distribute meeting minutes accurately.
• Oversee office supplies and maintenance of equipment.
• Process invoices, reimbursements, and petty cash per budget.
• Plan and execute special events within time and budget.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Calendar management

Discretion & confidentiality

Recordkeeping

Computer literacy

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Job description

Catholic Charities of Baltimore is seeking an Administrative Assistant to support daily operations in Gallagher Services. The role involves a variety of clerical tasks, including phone and visitor coordination, filing, data retrieval, and meeting support.

The position requires a High School diploma or GED and four years of administrative experience. The workweek is Monday–Friday, 8:00 AM–4:00 PM, with an hourly pay rate of $18.00.