On-Call Administrative Assistant – Scheduling & Support

Cc MD; Timonium, Northern (MD, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation/sick/holiday pay

403(b) Retirement Plan with employer

Tuition Advancement

Job summary

Catholic Charities of Baltimore is seeking an Administrative Assistant (PRN) to support the St. Vincent Villa location.

The role involves a range of clerical tasks to ensure smooth day-to-day operations in a on-site setting, including phone handling, visitor coordination, and records management. The ideal candidate has at least four years of administrative experience, strong communication and organizational skills, and proficiency with Microsoft Office and Outlook.

Qualifications

• High school diploma or GED required.
• Four years of experience in an administrative role.
• Experience with clerical procedures and recordkeeping.

Responsibilities

• Answer and transfer phone calls and direct inquiries efficiently.
• Welcome and direct visitors, ensuring professional interactions and security.
• Maintain filing systems and keep records organized and accessible.
• Prepare summaries of data and statistics from records, minutes, etc.
• Coordinate travel, meetings, and appointments for managers.
• Record and distribute meeting minutes accurately and timely.
• Schedule and track training for staff and verify deadlines.

Skills

Verbal communication

Written communication

Organizational skills

Outlook calendar management

Discretion/confidentiality

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Job description

Catholic Charities of Baltimore is seeking an Administrative Assistant (PRN) to support the St. Vincent Villa location.

The role involves a range of clerical tasks to ensure smooth day-to-day operations in a on-site setting, including phone handling, visitor coordination, and records management. The ideal candidate has at least four years of administrative experience, strong communication and organizational skills, and proficiency with Microsoft Office and Outlook.