Administrative Assistant - Schedule, Support & Events

Cc MD; Timonium (MD); Hybrid; USD 22,000 - 30,000; Full time

Benefits offered by this job

Vacation/sick/holiday pay

403(b) Retirement Plan

Tuition Advancement

Job summary

Catholic Charities of Baltimore, St. Vincent Villa is seeking an Administrative Assistant to support daily clerical and administrative tasks in a on-site setting.

The work schedule is Monday to Friday 8 AM - 4:30 PM, with a pay rate of $18.00 per hour. Responsibilities include answering calls, greeting visitors, maintaining files, coordinating travel and meetings, distributing minutes, managing office supplies, and supporting budget-related activities while upholding confidentiality and

Qualifications

• High School diploma or GED preferred.
• Four years of experience in an administrative role.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Answer and transfer calls, screen when necessary and direct appropriately.
• Welcome and direct visitors, volunteers and clients with professional conduct.
• Maintain filing systems and ensure accessibility of records.
• Prepare written summaries of data and statistics as needed.
• Coordinate travel, meetings and appointments for managers.
• Prepare meeting agendas and distribute minutes promptly.
• Track training schedules for staff and ensure compliance with deadlines.
• Manage office supplies and coordinate maintenance of equipment.
• Record expenses and process invoices in line with budgets.

Skills

Verbal communication

Written communication

Organizational skills

Outlook/calendar management

Discretion & confidentiality

Attention to detail

Education

High School diploma or GED

4 years administrative experience

Tools

Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Job description

Catholic Charities of Baltimore, St. Vincent Villa is seeking an Administrative Assistant to support daily clerical and administrative tasks in a on-site setting.

The work schedule is Monday to Friday 8 AM - 4:30 PM, with a pay rate of $18.00 per hour. Responsibilities include answering calls, greeting visitors, maintaining files, coordinating travel and meetings, distributing minutes, managing office supplies, and supporting budget-related activities while upholding confidentiality and