Administrative Assistant - Scheduling, Front Desk & Travel Support

Indiana University Health; Indianapolis (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Indiana University Health's Pedi Riley Developmental Medicine at the Pediatric Care Center in Indianapolis is seeking an Administrative Assistant to provide administrative and technical support to leaders and teams on-site. The role includes managing calendars, coordinating travel and meetings, and handling inquiries as needed.

The position covers greeting guests, call handling, and front desk coverage for patient registration, with emphasis on attention to detail, empathy, and organization.

Qualifications

• High School Diploma or GED required.
• 0–3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environments is a plus.
• Requires basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Provides basic administrative and technical support for leaders and teams they support.
• Manages schedules/calendars, coordinates meetings, coordinates travel arrangements, processes invoices, and handles inquiries as appropriate.
• Manages work with basic guidance and direction; addresses basic administrative and technical issues when they arise.
• Greeting guests, inbound and outbound calls/faxes/emails, etc.
• Front desk coverage for patient registration as needed.

Skills

Attention to detail

Empathetic

Organized

Education

High School Diploma/GED

Tools

MS Office

Job description

Indiana University Health's Pedi Riley Developmental Medicine at the Pediatric Care Center in Indianapolis is seeking an Administrative Assistant to provide administrative and technical support to leaders and teams on-site. The role includes managing calendars, coordinating travel and meetings, and handling inquiries as needed.

The position covers greeting guests, call handling, and front desk coverage for patient registration, with emphasis on attention to detail, empathy, and organization.