Administrative Assistant – Sanitation & Recycling Ops

Muncie Sanitary District; Muncie (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Muncie Sanitary District is seeking an Administrative Assistant in the Sanitation and Recycling Department. The role supports clerical tasks, payroll processing, records management, and customer service for the public and city vendors, with a standard 7:00 a.m. to 3:00 p.m.

schedule, Monday through Friday. Responsibilities include filing, report preparation, data entry, and assisting department staff with daily operations.

Qualifications

• High school diploma or GED.
• Ability to meet all Department hiring requirements, including passage of a drug test and a medical exam.
• Working knowledge of standard bookkeeping practices and principles, and ability to perform arithmetic calculations, maintain financial records, and prepare related reports as required.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and various documents and forms.
• Knowledge of standard filing systems and ability to create and maintain Department files.
• Ability to communicate and administer personnel programs and procedures.
• Ability to properly operate standard office equipment, such as computer, typewriter, calculator, fax machine, copier, and telephone.
• Ability to effectively communicate orally and in writing with co-workers, other City departments, vendors, health insurance agencies, and the public.

Responsibilities

• Answers telephone, retrieves emails and voicemails, and responds as required.
• Prepares and completes required paperwork for project work including collecting information and reports.
• Maintains employee documents and related records, including Workman’s Compensation forms and uniforms.
• Performs various clerical duties, including typing reports and correspondence, and maintaining meeting minutes.
• Prepares bi-weekly employee payroll including totaling hours worked and routing for processing.
• Processes accounts payable claims and tracks invoicing.
• Maintains department personnel records and benefits information.
• Communicates and administers personnel programs and procedures, including orientation of new hires.
• Prints and distributes route maps to drivers.
• Maintains, organizes department work clothing and safety gear.
• Performs routine housekeeping and ensures office cleanliness.

Skills

Telephone handling

Office communication

Records management

Clerical tasks

Keyboarding

Public interaction

Education

High school diploma or GED

Tools

Computer

Typewriter

Calculator

Fax machine

Copier

Telephone

Job description

City of Muncie Sanitary District is seeking an Administrative Assistant in the Sanitation and Recycling Department. The role supports clerical tasks, payroll processing, records management, and customer service for the public and city vendors, with a standard 7:00 a.m. to 3:00 p.m.

schedule, Monday through Friday. Responsibilities include filing, report preparation, data entry, and assisting department staff with daily operations.