SANITATION CLERK

City of Chicago; Chicago (IL); On-site; USD 54,000 - 90,000; Full time

Job summary

City of Chicago is seeking a Sanitation Clerk to support the Department of Streets & Sanitation in a district office. Responsibilities include clerical and payroll duties, maintaining records, and coordinating service requests from residents.

The role requires either two years of clerical experience or an Associate's degree with one year of clerical work. Proficiency in MS Word/Excel and reporting is preferred. Salary starts at $53,520 with a step schedule.

Qualifications

• Two years of clerical work experience or an Associate's degree plus one year of clerical work experience.
• Proficiency with MS Word and Excel is preferred.
• Experience related to refuse collection operations is a plus.
• Experience in preparing reports is preferred.

Responsibilities

• Maintain records of a district's refuse collection activities and reports.
• Prepare manpower distribution and absentee reports; track daily work progress.
• Report crew shortages and tonnage; maintain rotation and overtime records.
• Prepare payroll and personnel forms; handle service requests from residents.
• Operate a computer terminal to update/close out complaints and requests.
• Provide district with information on street cleaning activities.
• Maintain inventory records of tools and materials; prepare requisitions.

Education

Associate's degree

clerical work experience

Tools

MS Word

Excel

Job description

SANITATION CLERK

Job Number: 416430-1

DEPARTMENT OF STREETS & SANITATION

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $53,520; Grade V-10

Applications for this position will be accepted until 11:59 pm CDT on Friday, October 9, 2026.

NOTE: This title is on a step schedule and the salary range for the grade V10 schedule is $53,520 - $90,108. New hires will start at the first step of $53,520 annually. The starting salary is non-negotiable.

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with LABORERS INTERNATIONAL UNION OF NORTH AMERICA LOCAL 1001 (BARGAINING UNIT 54).

Under supervision, performs clerical and payroll duties in an assigned district office, and performs related duties as required.

Essential Duties

• Maintains records of a district's refuse collection activities (e.g., daily route assignments and units completed, tonnage collected by individual refuse trucks, and bulk, compost, and litter basket pick up assignments)
• Prepares various reports (e.g., manpower distribution and absentee reports, daily truck and hired equipment allocations, street cleaning activity reports)
• Contacts division office on a daily basis to report crew shortages, route completion, and tonnage collected. Maintains color coded maps to track daily work progress of crews throughout the districts
• Reviews manpower and maintains absenteeism for staff assigned to the district
• Maintains and prepares overtime seniority rotation
• Prepares various personnel forms (e.g., accident reports, payroll action forms, specialty rates)
• Receives requests from residents for sanitation services and forwards to supervisors
• Operates a computer terminal to update/close out complaints and service requests received from residents
• Provides area police district with information about areas scheduled for street cleaning
• Maintains inventory records of tools and materials issued to the district
• Prepares requisitions to order tools, materials, and office supplies as directed

Additional duties may be required for this position.

LOCATION: Varies

HOURS: Varies

THIS POSITION IS IN THE CAREER SERVICE.

Qualifications

MINIMUM QUALFICATIONS

• Two (2) years of clerical work experience, OR
• Graduation from an accredited college with an Associate's degree, plus one (1) year of clerical work experience

NOTE: You must provide your transcripts or diploma at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview, will be selected for hire.

Desired Skills

• High School Diploma or GED
• Proficiency using Microsoft Office Word & Excel
• Proficiency in work involving refuse collection
• Proficiency in preparing reports

APPLICATION EVALUATION:Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

For Information on our employees benefits please visit our benefits website at: https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at: https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/Classification_and_Pay_Plan_2026.pdf

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor