Administrative Assistant – Sales & Finance

Starling Buick GMC Stuart; Florida; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

PTO

Employee discounts

Growth opportunities

Job summary

Starling Buick GMC Stuart is seeking an organized Administrative Assistant to support our Sales and Finance teams. You will help process deals, manage paperwork, greet clients, and keep the showroom running smoothly.

The role requires 1+ years of administrative experience, proficiency in Microsoft Office, and comfort with dealership management software (DMS). You will handle data entry, phone work, and basic title/DMV tasks in a fast-paced, customer-focused environment.

Qualifications

• 1+ year of administrative/office support experience; automotive dealership experience preferred.
• Proficient in Microsoft Office; comfortable with dealership management software (DMS).
• Strong multi-tasking and attention to detail in a fast-paced showroom.
• Clear, polite verbal and written communication.

Responsibilities

• Support sales and F&I teams with deal jackets and paperwork.
• Input vehicle inventory data and maintain customer files.
• Answer front-desk/sales calls; greet showroom visitors.
• Coordinate dealer trades and assist with title/DMV paperwork.

Skills

Office experience

Microsoft Office

Organization

Communication

Integrity

Tools

DMS software

Job description

“Starling Buick GMC is a fast-growing, family-owned car dealership dedicated to delivering an outstanding car-buying experience. We value hard work, teamwork, and taking great care of our employees.”

Role Overview

We are looking for an organized, detail-oriented, and friendly Administrative Assistant to support our Sales and Finance (F&I) teams. In this role, you will be the backbone of our front-office operations—helping process deals, manage paperwork, greet clients, and keep our showroom running smoothly.

Key Responsibilities

• Sales & Finance Support: Assist the sales and F&I managers with assembling deal jackets, scanning documents, and tracking paperwork.
• Data Entry & Records: Input new vehicle inventory data, update customer files, and maintain digital and physical logs.
• Customer & Phone Service: Answer incoming front-desk/sales phone calls, route inquiries, and greet showroom visitors with a professional attitude.
• Dealer Trades & Title Work: Help coordinate dealer-to-dealer vehicle trades and assist with basic title or DMV paperwork.

Qualifications & Skills

• Experience: 1+ years of administrative, office support, or receptionist experience (automotive dealership experience is a huge plus!).
• Tech Savvy: Proficient in Microsoft Office (Word, Excel) and comfortable learning dealership management software (DMS).
• Organization: Strong multi-tasking skills with high attention to detail in a fast-paced environment.
• Communication: Clear, polite verbal and written communication skills.
• Integrity: Ability to handle sensitive and confidential customer and financial information responsibly.

Benefits & Perks

• Health, dental, and vision insurance (if applicable)
• Paid time off (PTO) and holiday pay (if applicable)
• Employee vehicle purchase and service discounts
• Growth opportunities within the dealership group