Administrative Assistant – Sales & Finance

Starling Ford - Titusville; Florida; On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Employee vehicle purchase and service

Growth opportunities within the dealer

Growth opportunities within the dealer

Job summary

Starling Buick GMC is seeking an organized Administrative Assistant to support our Sales and Finance teams at our Florida showroom. You will help process deals, manage paperwork, greet clients, and keep front-office operations running smoothly.

Ideal candidates have 1+ years of administrative experience, proficiency with MS Office, and familiarity with dealership management software. Strong communication and confidentiality are essential in this fast-paced environment.

Qualifications

• 1+ years of administrative, office support, or receptionist experience (automotive dealership experience is a huge plus!).
• Proficient in Microsoft Office (Word, Excel) and comfortable learning dealership management software (DMS).
• Strong multi-tasking skills with high attention to detail in a fast-paced environment.
• Clear, polite verbal and written communication skills.
• Ability to handle sensitive and confidential customer and financial information responsibly.

Responsibilities

• Sales & Finance Support: Assist the sales and F&I managers with assembling deal jackets, scanning documents, and tracking paperwork.
• Data Entry & Records: Input new vehicle inventory data, update customer files, and maintain digital and physical logs.
• Customer & Phone Service: Answer incoming front-desk/sales phone calls, route inquiries, and greet showroom visitors with a professional attitude.
• Dealer Trades & Title Work: Help coordinate dealer-to-dealer vehicle trades and assist with basic title or DMV paperwork.

Job description

“Starling Buick GMC is a fast-growing, family-owned car dealership dedicated to delivering an outstanding car-buying experience. We value hard work, teamwork, and taking great care of our employees.”

Role Overview

We are looking for an organized, detail-oriented, and friendly Administrative Assistant to support our Sales and Finance (F&I) teams. In this role, you will be the backbone of our front-office operations—helping process deals, manage paperwork, greet clients, and keep our showroom running smoothly.

Key Responsibilities

• Sales & Finance Support: Assist the sales and F&I managers with assembling deal jackets, scanning documents, and tracking paperwork.
• Data Entry & Records: Input new vehicle inventory data, update customer files, and maintain digital and physical logs.
• Customer & Phone Service: Answer incoming front-desk/sales phone calls, route inquiries, and greet showroom visitors with a professional attitude.
• Dealer Trades & Title Work: Help coordinate dealer-to-dealer vehicle trades and assist with basic title or DMV paperwork.

Qualifications & Skills

• Experience: 1+ years of administrative, office support, or receptionist experience (automotive dealership experience is a huge plus!).
• Tech Savvy: Proficient in Microsoft Office (Word, Excel) and comfortable learning dealership management software (DMS).
• Organization: Strong multi-tasking skills with high attention to detail in a fast-paced environment.
• Communication: Clear, polite verbal and written communication skills.
• Integrity: Ability to handle sensitive and confidential customer and financial information responsibly.

Benefits & Perks

• Health, dental, and vision insurance (if applicable)
• Paid time off (PTO) and holiday pay (if applicable)
• Employee vehicle purchase and service discounts
• Growth opportunities within the dealership group