Administrative Assistant - Sales

Renaissance Shoals Resort & Spa; Florence (AL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

401(k) with match

Exclusive discounts

Growth opportunities

Employee recognition

Fun work environment

Job summary

Renaissance Shoals Resort & Spa in Florence, AL, is seeking an organized Sales Administrative Assistant to support the Sales team. You’ll manage calendars, coordinate meetings and events, and greet clients and guests with warmth.

Ideal candidates are detail-oriented, collaborative, and eager to contribute to memorable guest experiences while learning hospitality sales in a fast-paced environment.

Responsibilities

• Scheduling & Calendar Management: Manage appointments and calendars for the Sales team, arrange travel plans and reservations as needed.
• Communication & Reception: Serve as the first point of contact for incoming calls and visitors, screening and directing them with warmth and professionalism.
• Correspondence & Documentation: Prepare client letters, proposals, contracts, and statistical reports with accuracy and a polished, professional style.
• Meeting & Event Coordination: Organize meetings by preparing agendas, reserving and setting up meeting spaces, and recording meeting minutes.
• Office Operations: Maintain an organized filing system, route incoming mail, and keep office supplies stocked and equipment in working ord

Job description

Description

At the Renaissance Shoals Resort & Spa, we pride ourselves on delivering unparalleled service in a stunning environment. Our property embraces the local history and heritage of the music industry in the Shoals area.

We're looking for an organized, personable Sales Administrative Assistant to join our Sales team! You'll thrive in a fast-paced, dynamic environment, managing calendars, coordinating meetings and events, and serving as the first friendly voice and face for our clients and guests. You'll gain hands-on experience in hospitality sales and be a key player in helping our team create memorable experiences. If you're detail-oriented, enjoy teamwork, and love delivering exceptional service, this is the perfect opportunity for you!

Key Responsibilities:

• Scheduling & Calendar Management: Manage appointments and schedules for the Sales team, and arrange travel plans and reservations as needed.
• Communication & Reception: Serve as the first point of contact for incoming calls and visitors, screening and directing them with warmth and professionalism.
• Correspondence & Documentation: Prepare client letters, proposals, contracts, and statistical reports with accuracy and a polished, professional style.
• Meeting & Event Coordination: Organize meetings by preparing agendas, reserving and setting up meeting spaces, and recording meeting minutes.
• Office Operations: Maintain an organized filing system, route incoming mail, and keep office supplies stocked and equipment in working ord

Why Join Us?

This is your opportunity to be part of a prestigious property within the Renaissance family, where you can make a significant as a part of a passionate team dedicated to creating memorable experiences for our guests.

As part of the PCH Hotels & Resorts portfolio, associates enjoy an array of perks and benefits, including:

• Health, Dental, and Vision Coverage: Offering comprehensive plans, including both FSA and HSA options.
• 401(k) with Company Match: Plan for your future with our company-matched retirement plan.
• Exclusive Discounts: Enjoy hotel stays, dining, golf, and retail discounts at PCH properties and globally through Renaissance
  Opportunities for Growth: Access ongoing training and development with opportunities for career advancement.
• Employee Recognition: Participate in employee rewards and recognition programs.
• Fun Work Environment: Be part of a friendly and supportive team that values your contributions.

Join us at Renaissance Shoals Resort and Spa , where we believe in delivering "hospitality with heart & soul." Be part of a team dedicated to creating unforgettable guest experiences!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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