Administrative Assistant - Sales

Renaissance Shoals Resort & Spa; Florence (AL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Employee discounts

Training & development

Fun work environment

Job summary

Renaissance Shoals Resort & Spa in Florence, AL is seeking a Sales Administrative Assistant to support our Sales team in a fast-paced hospitality environment. You will manage calendars, coordinate meetings and events, and serve as the first friendly voice for clients and guests.

This role is ideal for someone who is organized, detail-oriented, and enjoys teamwork. Join us to help create memorable guest experiences and contribute to a prestigious property within the Renaissance family.

Qualifications

• Organized, personable Sales Administrative Assistant to join our Sales team.
• Experience managing calendars, coordinating meetings and events.
• First friendly voice and face for clients and guests.
• Detail-oriented and team oriented in hospitality sales.

Responsibilities

• Scheduling & Calendar Management: manage appointments and travel plans as needed.
• Communication & Reception: serve as the first point of contact for callers and visitors.
• Correspondence & Documentation: prepare client letters, proposals, contracts, and reports.
• Meeting & Event Coordination: organize meetings with agendas and minutes.
• Office Operations: filing, mail routing, and maintaining supplies.

Skills

Calendar management

Communication skills

Reception

Documentation

Meeting & event coordination

Office operations

Tools

Microsoft Office Suite

CRM software

Job description

At the Renaissance Shoals Resort & Spa, we pride ourselves on delivering unparalleled service in a stunning environment. Our property embraces the local history and heritage of the music industry in the Shoals area.

We're looking for an organized, personable Sales Administrative Assistant to join our Sales team! You'll thrive in a fast-paced, dynamic environment, managing calendars, coordinating meetings and events, and serving as the first friendly voice and face for our clients and guests. You'll gain hands-on experience in hospitality sales and be a key player in helping our team create memorable experiences. If you're detail-oriented, enjoy teamwork, and love delivering exceptional service, this is the perfect opportunity for you!

Key Responsibilities

• Scheduling & Calendar Management: Manage appointments and schedules for the Sales team, and arrange travel plans and reservations as needed.
• Communication & Reception: Serve as the first point of contact for incoming calls and visitors, screening and directing them with warmth and professionalism.
• Correspondence & Documentation: Prepare client letters, proposals, contracts, and statistical reports with accuracy and a polished, professional style.
• Meeting & Event Coordination: Organize meetings by preparing agendas, reserving and setting up meeting spaces, and recording meeting minutes.
• Office Operations: Maintain an organized filing system, route incoming mail, and keep office supplies stocked and equipment in working ord

Why Join Us?

This is your opportunity to be part of a prestigious property within the Renaissance family, where you can make a significant as a part of a passionate team dedicated to creating memorable experiences for our guests.

Perks & Benefits

• Health, Dental, and Vision Coverage: Offering comprehensive plans, including both FSA and HSA options.
• 401(k) with Company Match: Plan for your future with our company-matched retirement plan.
• Exclusive Discounts: Enjoy hotel stays, dining, golf, and retail discounts at PCH properties and globally through Renaissance Opportunities for Growth: Access ongoing training and development with opportunities for career advancement.
• Employee Recognition: Participate in employee rewards and recognition programs.
• Fun Work Environment: Be part of a friendly and supportive team that values your contributions.

Join us at Renaissance Shoals Resort and Spa, where we believe in delivering "hospitality with heart & soul." Be part of a team dedicated to creating unforgettable guest experiences!