Administrative Assistant, Risk Dept — Growth & Impact

M.J. Electric; Iron Mountain (MI); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric, LLC, a Quanta Services company, is seeking an Administrative Assistant for the Risk Department. You will provide broad clerical support and help keep risk-related documents organized and up to date.

The role involves handling insurance certificates, subcontract records, and renewals, while collaborating with internal teams to meet deadlines. Strong attention to detail and confidentiality are essential.

Qualifications

• High School Diploma or equivalent required.
• Basic computer skills and MS Office proficiency.
• Experience with data entry and document management is a plus.

Responsibilities

• Provide general clerical support to the Risk Department, including insurance and subcontract administration.
• Assist with data entry and maintenance of trackers, logs, and databases for certificates of insurance and subcontracts.
• Prepare documents for signature and execution, including subcontracts and licenses.
• Maintain physical and electronic records, properly labeled and retrievable.
• Monitor renewal, expiration, and audit deadlines for licenses and insurance certificates.
• Gather documentation from subcontractors and vendors to support compliance requirements.
• Respond to routine inquiries, routing calls and emails to the right team.
• Prepare reports, spreadsheets, and basic presentations as directed.
• Provide backup coverage when staff are absent.
• Support audits and process improvement projects as assigned.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Multi-tasking

Data entry

Communication

Confidentiality

Education

High School Diploma or Equivalent

Education beyond High School preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

M. J. Electric, LLC, a Quanta Services company, is seeking an Administrative Assistant for the Risk Department. You will provide broad clerical support and help keep risk-related documents organized and up to date.

The role involves handling insurance certificates, subcontract records, and renewals, while collaborating with internal teams to meet deadlines. Strong attention to detail and confidentiality are essential.