Administrative Assistant - Risk

M.J. Electric; Iron Mountain (MI); In loco; USD 38.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Descrizione del lavoro

M. J. Electric, LLC, a Quanta Services company, is seeking an Administrative Assistant for the Risk Department. You will provide broad clerical support and help keep risk-related documents organized and up to date.

The role involves handling insurance certificates, subcontract records, and renewals, while collaborating with internal teams to meet deadlines. Strong attention to detail and confidentiality are essential.

Competenze

• High School Diploma or equivalent required.
• Basic computer skills and MS Office proficiency.
• Experience with data entry and document management is a plus.

Mansioni

• Provide general clerical support to the Risk Department, including insurance and subcontract administration.
• Assist with data entry and maintenance of trackers, logs, and databases for certificates of insurance and subcontracts.
• Prepare documents for signature and execution, including subcontracts and licenses.
• Maintain physical and electronic records, properly labeled and retrievable.
• Monitor renewal, expiration, and audit deadlines for licenses and insurance certificates.
• Gather documentation from subcontractors and vendors to support compliance requirements.
• Respond to routine inquiries, routing calls and emails to the right team.
• Prepare reports, spreadsheets, and basic presentations as directed.
• Provide backup coverage when staff are absent.
• Support audits and process improvement projects as assigned.
• Other duties as assigned.

Conoscenze

Attention to detail

Organizational skills

Multi-tasking

Data entry

Communication

Confidentiality

Formazione

High School Diploma or Equivalent

Education beyond High School preferred

Strumenti

Microsoft Office

Adobe Acrobat

Descrizione del lavoro

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer’s electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren’t just applying for job, you are building a career.

About this Role – Administrative Assistant: Risk Department

We are looking for an Administrative Assistant who has a passion for quality construction. This position is responsible for providing broad clerical and administrative support to Risk Department.

What You’ll Do

• Provide general clerical and administrative support to all Risk Department functions, including insurance and subcontract administration
• Assist with data entry and maintenance of department trackers, logs, and databases for certificates of insurance and subcontracts
• Prepare, organize, and distribute documents for signature and execution, including subcontracts, certificates, and license applications
• Maintain both physical and electronic department records, ensuring documents are accurately labeled and easily retrievable
• Monitor upcoming renewal, expiration, and audit deadlines for licenses, insurance certificates, and notify the appropriate administrator
• Assist in gathering documentation from subcontractors and vendors to support subcontract, insurance, and Avetta compliance requirements
• Respond to routine inquiries, routing calls and emails to the appropriate department team member
• Prepare correspondence, reports, spreadsheets, and basic presentations as directed by department staff
• Provide backup administrative coverage for department staff during periods of absence
• Support special projects, audits, and process improvement initiatives as assigned
• Other duties as assigned

What You’ll Bring

• Basic knowledge of general office procedures and practices
• Strong attention to detail and organizational skills
• Demonstrated ability in multi-tasking, prioritizing, and data entry
• Ability to anticipate and meet the needs of internal and external customers, and respond promptly to support operational needs
• Ability to work independently, follow instructions, and meet deadlines
• Ability to maintain confidentiality of sensitive department information
• Proven communication, organizational, and interpersonal skills
• Basic computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
• Willingness to learn insurance, licensing, and subcontract terminology and processes
• High School Diploma or Equivalent (Education beyond High School preferred)
• 1-3 years of general office or administrative support experience preferred; on-the-job training provided
• Equivalent combination of education and experience that demonstrates the ability to perform the key responsibilities of this position

What You’ll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability

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