Administrative Assistant - Research & Office Operations

ummc; Jackson (MS); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

The Administrative Assistant will provide comprehensive administrative support in the assigned department, handling daily office operations, coordinating schedules, and assisting with various administrative tasks to ensure efficient functioning of the department. Proficiency in Microsoft Office, excellent organizational and time-management skills, and strong written and verbal communication are essential.

This role requires handling confidential information with discretion and multitasking

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

Skills

MS Office

Organizational skills

Time management

Communication skills

Discretion / confidentiality

Attention to detail

Education

Associate/Bachelor or HS diploma + 2 yrs experience

Tools

Microsoft Office Suite

Job description

The Administrative Assistant will provide comprehensive administrative support in the assigned department, handling daily office operations, coordinating schedules, and assisting with various administrative tasks to ensure efficient functioning of the department. Proficiency in Microsoft Office, excellent organizational and time-management skills, and strong written and verbal communication are essential.

This role requires handling confidential information with discretion and multitasking