Administrative Assistant - Repair & Maintenance Department

Omni Hotels & Resorts; Hilton Head Island (SC); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive pay and benefits

Training and development opportunities

Beautiful oceanfront work environment

Job summary

Omni Hilton Head Oceanfront Resort seeks an organized Administrative Assistant to support the Engineering/Maintenance department. You will help coordinate work orders, maintain records, assist with scheduling, and prepare reports to keep operations running smoothly.

The role emphasizes confidentiality, proactivity, and collaboration with engineering leadership and other departments to uphold safety, functionality, and guest satisfaction at the oceanfront resort.

Qualifications

• Previous administrative experience in a hospitality or maintenance setting.
• Strong organizational and multitasking abilities.
• Proficient in MS Office and maintenance/work order systems.

Responsibilities

• Provide admin support to the Director of Engineering and leadership team.
• Manage and track work orders to ensure timely completion.
• Maintain organized records, reports, logs, and docs; schedule meetings and projects.

Skills

Administrative support

Scheduling

Documentation

Communication

Tools

Microsoft Office

Work order system

Procurement software

Job description

Omni Hilton Head Oceanfront Resort Located on the sugar sand beaches of Hilton Head Island on the southern coast of South Carolina, this oceanfront resort is a tropical paradise unlike anywhere else in this premier destination. The Omni Hilton Head Oceanfront Resort offers beautiful oceanfront views to all of our guests.

Omni Hilton Head's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Hilton Head Oceanfront Resort may be your perfect match.

Omni Hilton Head Oceanfront Resort is seeking an organized and detail-oriented Administrative Assistant to support the daily administrative operations of our Engineering/Maintenance department. In this role, you will help ensure the smooth coordination of maintenance requests, departmental communication, and documentation while supporting the engineering leadership team.

This position plays an important role in maintaining efficient operations by assisting with work orders, scheduling, purchasing, and departmental records. The ideal candidate is highly organized, proactive, and committed to supporting a team that helps maintain the resort's exceptional standards for safety, functionality, and guest satisfaction.

Responsibilities & Administrative Support

• Provide administrative support to the Director of Engineering and engineering leadership team
• Manage and track work orders through the property maintenance system to ensure timely completion
• Maintain organized records, reports, logs, and departmental documentation
• Assist with scheduling meetings, coordinating projects, and maintaining departmental calendars
• Prepare reports, spreadsheets, and correspondence as needed

Work Order & Maintenance Coordination

• Monitor incoming maintenance requests and ensure they are properly logged and assigned
• Communicate with departments regarding maintenance updates and request status
• Assist with tracking preventative maintenance schedules and documentation
• Help coordinate vendor visits and service appointments

Purchasing & Inventory

• Assist with ordering engineering supplies, tools, and materials
• Maintain records of purchases, invoices, and vendor documentation
• Support inventory tracking for engineering equipment and supplies
• Coordinate with accounting for purchase orders and invoice processing

Communication & Department Support

• Serve as a point of contact between engineering and other resort departments
• Assist with departmental communications and operational updates
• Support engineering team members with administrative tasks as needed
• Maintain confidentiality of departmental and company information

Physical Requirements

• Ability to sit or stand for extended periods
• Ability to lift and carry items up to 20 pounds occasionally
• Ability to move throughout the resort when coordinating with departments

Work Environment

• Primarily office-based within the Engineering department
• Frequent interaction with engineering staff, vendors, and other resort departments
• Occasional exposure to operational or maintenance environments within the resort

Why Work at Omni Hilton Head Oceanfront Resort?

At Omni Hotels & Resorts, we believe our associates are the heart of our success. When you join our team, you become part of a culture built on genuine hospitality, respect, and professional growth.

What you can expect:

• A supportive and collaborative team environment
• Opportunities for career growth and advancement within Omni Hotels & Resorts
• Competitive pay and benefits
• Training and development opportunities
• The chance to work at a beautiful oceanfront resort destination

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link: EEOC is the Law Poster. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.