Repair & Maintenance | Administrative Assistant | Full Time

Omni Hotels & Resorts; Florida; On-site; USD 42,000 - 62,000; Full time

Job summary

Omni Orlando Resort at ChampionsGate is seeking a detail‑oriented administrative professional to support engineering operations. The role involves maintaining logs, payroll, inventories, and coordinating with engineering staff to ensure smooth events and activities across the property.

Experience with Kronos payroll, the Synergy work order system, and strong Microsoft Office skills are important. The successful candidate will have excellent phone etiquette and the ability to adapt to changing

Qualifications

• Must be able to perform procedures when fire alarm and other emergencies arise.
• Must be able to manipulate Microsoft Office and other software systems to coordinate departmental backup.
• Must be able to communicate departmental financials as needed for review.
• Have excellent computer skills.
• Have a general knowledge of all other office equipment.
• Have great phone etiquette.

Responsibilities

• Maintain property operations log, P.O. ledger, payroll, assist in maintaining inventories and ordering supplies.
• Dispatch engineering staff as needed for work assignments in cooperation with other Engineering management staff.
• Maintain Engineering records for events.
• Maintain Engineer Repair & PM logs using Synergy computerized work order system.
• Review daily BEO events to extract Engineer requests, notify Director and Assistant Director of unusual requests.
• Report to work as scheduled while following the Time and Attendance Policy.
• Duties may be adjusted by management when the need arises.
• Fulfill general office duties: typing, filing, phone answering, etc.
• Assume administrative duties in accordance with changing requirements.
• Maintain Engineering staff payroll using Kronos, to assure accurate payroll with the assistance of Director and Assistant Director.

Skills

Emergency procedures

MS Office proficiency

Financial communications

Computer skills

Office equipment knowledge

Phone etiquette

Tools

Synergy work order system

Kronos

Job description

Omni Orlando at ChampionsGate

The Omni Orlando Resort at ChampionsGate is surrounded by 36 holes of championship Orlando golf and 15 acres of recreation, this four-diamond resort is one of the nation's premier golf, meeting and leisure retreats. In addition to walk-out golf, guests may choose to relax in our signature Mokara spa, dine in one of our five restaurants or enjoy 15 acres of pools and recreation activities including the 850-foot lazy river.

Omni Orlando's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Orlando Resort at ChampionsGate may be your perfect match.

Overview

To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

Essential Job Functions

• Maintain property operations log, P.O. ledger, payroll, assist in maintaining inventories and ordering supplies.
• Dispatch engineering staff as needed for work assignments in cooperation with other Engineering management staff.
• Maintain Engineering records for events.
• Maintain Engineer Repair & PM logs using Synergy computerized work order system.
• Review daily BEO events to extract Engineer requests, notify Director and Assistant Director of unusual requests.
• Report to work s scheduled while following the Time and Attendance Policy.
• Duties may be adjusted by management when the need arises.
• Fulfill general office duties: typing, filing, phone answering, etc.
• Assume administrative duties in accordance with changing requirements.
• Maintain Engineering staff payroll using Kronos, to assure accurate payroll with the assistance of Director and Assistant Director.

Qualifications

• Must be able to perform procedures when fire alarm and other emergencies arise.
• Must be able to manipulate Microsoft office and other software systems in order to coordinate departmental and provide appropriate back up upon request.
• Must be able to communicate departmental financials as needed for review.
• Have excellent computer skills.
• Have a general knowledge of all other office equipment.
• Have great phone etiquette.

Physical Requirements

• Must be able to lift weights up to 30 pounds.
• Repeated bending and stooping required when filing.

Working Environment

• Interior of hotel, in all areas of the hotel.

Tools & Equipment

• Computer, fax machine, copy machine, scanner, label maker.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.