Repair & Maintenance | Administrative Coordinator | Full Time

Omni Hotels & Resorts; ChampionsGate (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

Omni Orlando Resort at ChampionsGate is seeking a detail-oriented Office Coordinator to keep administrative workflows running smoothly across departments.

The role involves filing, scheduling meetings, handling inquiries, basic bookkeeping, and assisting with vendor coordination. Strong Microsoft Office skills, customer service experience, and organized multitasking are essential for success in a fast-paced hospitality environment.

Qualifications

• Prior experience as office coordinator or in a similar role is required.
• Experience in customer service is preferred.
• Knowledge of basic bookkeeping principles and office management systems and procedures.
• Outstanding knowledge of Microsoft Office and/or other office software.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task.
• Reliable with patience and professionalism.

Responsibilities

• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records with effective filing systems.
• Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
• Greet and assist visitors when they arrive at the office.
• Monitor office expenditures and handle all office contracts (service etc.).
• Perform basic bookkeeping activities and update accounting system.
• Assist in settling customer complaints or issues.
• Monitor office supplies and inventory, and place orders.
• Assist in vendor relationship management.

Skills

Communication

Organization

Reliability

Bookkeeping

Microsoft Office

Interpersonal skills

Multitasking

Tools

Kronos

Birchstreet

Synergy

Concur

Job description

Omni Orlando at ChampionsGate

The Omni Orlando Resort at ChampionsGate is surrounded by 36 holes of championship Orlando golf and 15 acres of recreation, this four-diamond resort is one of the nation's premier golf, meeting and leisure retreats. In addition to walk-out golf, guests may choose to relax in our signature Mokara spa, dine in one of our five restaurants or enjoy 15 acres of pools and recreation activities including the 850-foot lazy river.

Omni Orlando's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Orlando Resort at ChampionsGate may be your perfect match.

Overview

To ensure all paperwork and projects are processed and completed in a timely manner in the order of established priorities.

Essential Job Functions

• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records with effective filing systems.
• Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
• Greet and assist visitors when they arrive at the office.
• Monitor office expenditures and handle all office contracts (service etc.).
• Perform basic bookkeeping activities and update accounting system.
• Assist in settling customer complaints or issues.
• Monitor office supplies and inventory, and place orders.
• Assist in vendor relationship management.

Qualifications

• Prior experience as office coordinator or in a similar role is required.
• Experience in customer service is preferred.
• Knowledge of basic bookkeeping principles and office management systems and procedures.
• Outstanding knowledge of Microsoft Office and/or other office software.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task.
• Reliable with patience and professionalism.

Physical Requirements

• Move, bend, lift, carry, push, pull, and place objects of moderate to heavy weight without assistance.
• Stand or walk for an extended period or for an entire work shift.
• Responds quickly to sounds.
• Moves safely over uneven terrain.
• Identify and respond to dangerous situations.
• Safely climb ladders while carrying moderate to heavy weight.
• Wear personal protective equipment when required.

Working Environment

• Indoor Engineering office.
• Occasional outdoor tasks with travel around property when needed.

Tools & Equipment

• Desktop computer, printer, telephone, fax, copier, telephone, to include other office supplies and equipment.
• Kronos, Birchstreet, Synergy, Microsoft Office, Concur

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link: EEOC is the Law Poster. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.