Administrative Assistant (Reno, NV)

Teledatanv; Reno (NV); On-site; USD 40,000 - 55,000; Full time

Job summary

Teledatanv is seeking a Front Desk Coordinator in Reno, NV to manage office duties and assist in accounting functions.

You will greet visitors, answer phones, maintain office cleanliness, and provide support to Regional Manager and Operations Manager. The ideal candidate has over 2 years of construction office experience and familiarity with Microsoft Office and accounting tasks.

Qualifications

• Minimum 2 years of construction office experience.
• Proficient in using Microsoft Office and Adobe PDF.

Responsibilities

• Answer phones and assist visitors at the front desk.
• Provide office support for Regional Manager and Sales Operations.
• Help schedule technicians and coordinate with clients.
• Maintain accounting functions including accounts payable and receivable.
• Invoice customers and manage billing statements.

Skills

Proficiency with Microsoft Office

Strong written and oral presentation skills

Ability to manage multiple programs simultaneously

Proficiency with SAGE 100 Contractor data program & D-Tools

Job description

Essential Duties and Responsibilities

Other duties may be assigned.

• You will be the front desk face of the company
• Answer phones; copy, scan, fax and file documents; greet and direct visitors; maintain professional appearance and cleanliness of the office
• Provide office support for Regional Manager, Sales and Operations
• Assist Operations Manager with scheduling technicians. Call clients to coordinate start times
• Order and pick up parts from distributors when necessary
• Prepare and submit RMAs
• Receive parts in accounting software and close out POs
• Set up jobs in warehouse. This involves staging and may involve heavy lifting

Accounting

• Assist in maintaining accounting functions including accounts receivable, accounts payable, and assist with job costing
• Open work orders and assemble billing statements to submit to accounting when work order is complete
• Maintain accounting records and compile reports from the database/server
• Invoice customers

Education and Experience

Minimum requirements:

• Candidate must have 2+ years of construction office experience.

Required Skills

• Proficiency with using Microsoft Office, Adobe PDF
• Ability to manage multiple programs simultaneously
• Strong written and oral presentation skills
• Proven ability to work both collaboratively and autonomously

Desired Skills

• Proficiency with using SAGE 100 Contractor data program & D-Tools