Administrative Assistant - San Mateo

The Best Notary; San Mateo (CA); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Stock options

Job summary

The Best Notary in San Mateo, CA is seeking an Administrative Assistant to manage mail, document processing, and client communications. This role combines on-site and remote tasks to support a growing notarization team.

Responsibilities include printing, reviewing, scanning, shipping documents, and coordinating FedEx pickups. You will also update clients, create Loom videos, and assist with office supplies as we scale.

Qualifications

• Current drivers license, a functioning vehicle and a clean driving record.
• Be proactive and capable of multitasking.
• Be excited to work within a growing, dynamic team.
• Detail oriented and organized.

Responsibilities

• Getting mail from the post office at least twice a week.
• Printing, reviewing, preparing, scanning, and shipping documents.
• Preparing FedEx Labels, picking up and dropping off documents at FedEx.
• Updating clients and remote team about the documents received and being sent
• Creating Loom videos of assembled binders and updates to clients.
• Purchasing office supplies and equipment when needed.
• More exciting opportunities as we grow!

Skills

Multitasking

Detail oriented

Proactive

Customer service

Education

Some college or bachelor's degree

Job description

San Mateo, CA, United States San Mateo HQ

About the job Administrative Assistant - San Mateo

Help Us Lay the Foundation for Great Frictionless iDeaas (Integrated Document Experience as a Service) platform at TheBestNotary.net:

• $17/hr - $20/hr base pay
• Full time: 40 hours a week (OT available and welcome)
• No benefits at the moment so BYOI (Bring Your Own Insurance!)
• Stock options a possibility for the right candidate

We provide remote and In-person on-demand document execution, notarization, I-9 verifications, document recording and apostille services.

Dealing with documents usually has some level of difficulty and complexity. Whether someone sent you a document to sign or you need someone to sign something, it involves:

• Locating the right version
• Printing after avoiding paper jams
• Preparing a digital envelope
• Picking up from post office
• Reviewing and understanding contents
• Editing and proofing
• Prepping with sign here stickers
• Coordinating a notary meeting
• Delivering to post office
• Ensuring it meets receiver expectations/requirements

Since 2010, TheBestNotary has been eliminating all the headaches above and many others that would take up this whole ad for our clients in all 50 states and we are now ready for scale.

With a 5 minute online submission, an email, call or text, all our clients have to do is upload a PDF of their documents et voila! Signers are relieved and smile from ear to ear because their appointments are quick, painless, and efficient. Just a few minutes of signing documents or a few clicks on Zoom and they are done!

You will be joining a growing hybrid team of 12 global superheroes who value camaraderie, integrity, teamwork, empathy, accountability and fun!

You can see a quick video breaking down what we do and a screengrab of our entire team here!

Our multicultural crew spans four continents: USA (California and Virginia), Philippines, Kenya, Colombia, and Trinidad & Tobago). Once we close our current round of funding, we will grow to be a much bigger team as we revolutionize the world of document execution.

We are a startup (on third pivot) in a very fast-paced, pre-hyper growth phase so be prepared to change priorities quickly and learn a ton of new skills while enjoying the adrenaline rush of meeting deadlines and dealing with very detail oriented clientele in the tech and legal sector.

At this time, our company is looking to hire an administrative assistant to help us with office tasks, document execution, and providing our clients with white-glove customer service.

Responsibilities:

• Getting mail from the post office at least twice a week.
• Printing, reviewing, preparing, scanning, and shipping documents.
• Preparing FedEx Labels, picking up and dropping off documents at FedEx.
• Updating clients and remote team about the documents received and being sent
• Creating Loom videos of assembled binders and updates to clients.
• Purchasing office supplies and equipment when needed.
• More exciting opportunities as we grow!

Requirements:

• Current driver's license, a functioning vehicle and a clean driving record.
• Be proactive and capable of multitasking.
• Be excited to work within a growing, dynamic team.
• Detail oriented and organized.

Ideal Candidate Preferences:

• Background working with legal documents.
• BIPOC & LGBTQIA+ to the front.
• Previous experience in the financial industry/ wealth management.
• Training as a paralegal or interest in becoming a paralegal.
• Some college experience or a bachelors degree.
• A desire to grow professionally.

We cant wait to bring you on board!!

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

COVID-19 considerations:
We strongly prefer that our employees be vaccinated and boosted.