Senior Executive Assistant

Carrum Health, Inc.; United States; Hybrid; USD 110,000 - 170,000; Full time

Benefits offered by this job

Stock options

Annual bonus

Medical, dental, and vision insurance

401(k) retirement plan

Flexible schedules and remote work

Paid time off

Parental leave

Employee Assistance Programs (EAP)

Paid holidays

Job summary

Carrum Health, Inc. seeks a Senior Executive Assistant to support its executive leadership team and act as an operational partner in a fast-growing healthcare technology company.

The role requires meticulous calendar management, travel planning across time zones, and oversight of San Francisco office operations, events, and confidential matters. You will coordinate cross-functional initiatives, prepare leadership communications, and help maintain alignment in a remote-first environment with

Qualifications

• 8+ years of experience supporting C-level executives.
• Experience in a high-growth startup or scale-up environment.
• Proven experience organizing multi-day offsites, executive events, and remote team retreats.
• Ability to manage confidential information with professionalism and discretion.

Responsibilities

• Manage complex calendars and scheduling for C-level leaders.
• Coordinate travel arrangements and board meeting logistics across time zones.
• Oversee San Francisco office operations, vendors, events, and visitor experience.
• Plan and execute company-wide and department offsites, including budgeting and venue sourcing.
• Prepare executive communications, leadership meeting agendas, and presentations.
• Track leadership action items and support cross-functional strategic initiatives.
• Support office culture initiatives and act as a trusted representative of the executive office.
• Coordinate team meetings, client events, and company gatherings.

Skills

Executive support

Calendar management

Event planning

Office operations

Written/verbal communication

Confidential administration

Emotional intelligence

Job description

Carrum Health is seeking an experienced Senior Executive Assistant to support its executive leadership team and serve as an operational partner within a fast-growing healthcare technology company. This role is designed for a highly organized professional who can improve executive efficiency, manage complex priorities, and help maintain alignment across a remote-first organization.

The successful candidate will support senior executives including the CEO, Co-Founder & Chief Growth Officer, CFO, and Chief Network Officer. The role requires exceptional organizational skills, strategic communication abilities, and the confidence to manage executive logistics, workplace operations, company events, and confidential matters.

Key Responsibilities

• Manage complex calendars, competing priorities, executive meetings, and scheduling needs for C-level leaders.
• Coordinate travel arrangements, board meeting logistics, and executive activities across multiple time zones.
• Serve as the operational lead for the San Francisco office, including workplace operations, vendors, events, and visitor experience.
• Plan and execute company-wide and department offsites, including budgeting, venue sourcing, and event coordination.
• Prepare executive communications, leadership meeting agendas, and presentations.
• Track leadership action items and support cross-functional strategic initiatives.
• Support office culture initiatives and act as a trusted representative of the executive office.
• Coordinate team meetings, client events, and occasional company gatherings.

Requirements

• 8+ years of experience supporting C-level executives, preferably CEOs, CFOs, and growth leaders.
• Experience working in a high-growth startup or scale-up environment.
• Proven experience organizing multi-day corporate offsites, executive events, and remote team retreats.
• Experience managing workplace operations and office culture initiatives.
• Exceptional calendar management and organizational skills.
• Strong written and verbal communication abilities.
• High level of autonomy, resourcefulness, and emotional intelligence.
• Ability to manage confidential information with professionalism and discretion.
• Based in the San Francisco Bay Area with availability to work from the San Francisco office 2–3 days per week.

Strong knowledge of

• Executive support and C-level operations
• Event planning, workplace management, and corporate logistics
• Calendar management, executive communications, and confidential administration

Benefits

• Stock option plan and performance bonus
• Annual 15% bonus opportunity
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Flexible schedules and remote work options
• Flexible paid time off
• Paid parental leave
• Employee Assistance Programs (EAP)
• Paid holidays and annual holiday shutdown