Executive Administrator - Fully Remote (U.S. Based)

MRIoA; United States; Remote; USD 75,000 - 120,000; Full time

Benefits offered by this job

Healthcare

Vision and Dental

401k Match

Paid Vacation

Personal Time

Holidays

Remote work environment

Growth and training

Job summary

MRIoA seeks an Executive Administrator to work directly with the CEO and the Executive Leadership Team, delivering administrative support, calendar management, travel planning, and proactive project coordination.

This remote role requires high confidentiality, superb communication, and the ability to manage multiple tasks in a fast-paced healthcare environment.

Qualifications

• Minimum three years of experience directly supporting executive teams.
• Minimum one year of experience in customer service, logistics or clerical environment.
• Healthcare/managed care experience preferred.
• Ability to work in fast-paced, high-functioning office.
• Strong confidentiality and professionalism.

Responsibilities

• Provide executive administrative support to the CEO and Leadership Team.
• Act as the first-line representative to external constituents (Board, PE staff).
• Support Administrative Team and provide backup coverage as needed.
• Prepare internal/external corporate documents via MS Office.
• Proactively manage calendars, meetings, travel itineraries; prepare expense reports.
• Monitor emails and keep leadership informed of important information.
• Assist with large-scale projects from Leadership Team members.
• Interface with external partners as needed by the Officer.

Skills

Fast-paced environment

Independent work

Customer service

Multitasking

Detail oriented

Project management

Proactive problem solving

Organizational skills

Microsoft Office

Excel formulas

PowerPoint

Education

High School diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Excel formulas

PowerPoint

Job description

Who We Are - Motivated by Purpose. Powered by Clinical Expertise.

Founded in 1983, we’re a clinically-driven, tech-enabled utilization management company offering expert clinical reviews, regulatory guidance, and actionable insights to healthcare organizations.

Excellence starts with our people.

WE OFFER

• A competitive compensation package.
• Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays.
• Growth and training opportunities.
• An award-winning remote work environment

POSITION OVERVIEW

TheExecutive Administrator will work directly withthe CEO.The Executive Administrator will work with the broaderExecutiveand SeniorLeadershipTeamsand the other Executive Administratorsto performadministrativeduties.

Roles:

• ProvidesupporttotheCEOandExecutiveLeadershipTeam
• Act as the company’s first-line representative toexternalconstituents (i.e.,Boardmembers, private equity staff,etc.)
• ProvidesupporttotheAdministrativeTeamandavailabilityforback-upcoverageasneeded

Major Responsibilities or Assigned Duties:

CEOadministrativesupport:

ServeasassistanttoCEO:

• Prepareinternalandexternalcorporatedocumentsforteammembersandindustrypartnersthroughout the Microsoft Office suite of products
• Proactively manage calendars of Officersbyschedulingmeetingsandappointmentsandmanagingtravelitineraries
• Prepareexpensereportsandreconcile
• Monitor incoming emailrequests and keep respective members of the leadership team apprisedofimportantinformation
• Leverage technology to supportthe Officer during regulartasks (ex. note taker in meetings)
• Assistwithad-hoclarge-scaleprojectsfrommembersoftheExecutiveLeadershipTeam

Maintainanorganizedfilingsystemofelectronicdocuments

Interface withexternal business partnersas needed by the Officer (ex. board members, private equity support staff, banking officials,etc)

Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated

General Role and Responsibilities:

• Upholdastrictlevelofconfidentiality
• Responsiblefortime-sensitiveandPIsensitiveinformation
• Developandsustainalevelofprofessionalismamongstaffandclientele

AssisttheAdministrativeTeamwithdutiesandprovideback-upsupportwithscheduling

• SupportallQualityManagementinitiativesasapplicable
• Support all Compliance Program activities, includingmaintainingconfidentiality and adhering to HIPAAguidelines
• ParticipateinallCompanymeetingsandtrainingasapplicable
• Completeotherdutiesandresponsibilitiesasrequested

Qualifications:

• Minimumthreeyearsofexperiencedirectlysupportingoneormoreexecutiveteammembers
• Minimumoneyear ofexperienceworkinginacustomerservice,logisticsand/orclericalenvironment

• Preferenceforexperiencewithinahealthcare/ormanagedcareorganization

SkillsandExperience:

• Abilitytoworkina fast-pacedandhigh-functioningofficesetting
• Abilitytoworkindependentlywithminimalsupervision
• Exceptionalcustomerserviceandinterpersonalskillswiththe abilitytoprioritizerequests and timelines
• Strongorientationtodetail
• Strongorganizationalprojectmanagementandproblem-solvingskills withimpeccablemultitaskingabilities
• Proactivein solvingsituationsbeforetheybecomeproblemsandimpacttheofficeand/oremployees
• Strongclericalskills,includingtyping,filing,copying,andfaxing
• AdvancedMicrosoftOfficeskills,strongworkingknowledgeofExcelformulas,excellentPowerPointskills,andanabilitytobecomefamiliarwithcompany-specificprogramsandsoftware
• Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards.
• Friendlyandprofessionaldemeanor

Education:

• HighSchooldiploma
• PreferenceforBachelor’sdegree,preferablyincommunications,business,orhealthcare

Work Environment:

Ability to sit at a desk,utilize a computer, telephone, and other basic office equipment is required. This role is designedto bea remote position (work-from-home).

Diversity Statement:

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Drug-Free Workplace:

This company is a drug-free workplace. All candidates are required to pass a Background Screen before beginning employment.All newly hired employees will take a Drug Screen, as well as agreeing to all necessary Compliance Regulations on their first day of employment.Employees are required to adhere to all applicable HIPAA regulations and company policies and procedures regarding the confidentiality, privacy, and security of sensitive health information.

California Consumer Privacy Act (CCPA) Information (California Residents Only):

• Sensitive Personal Info: MRIoA may collect sensitive personal info such as real name, nickname or alias, postal address, telephone number, email address, Social Security number, signature, online identifier, Internet Protocol address, driver’s license number, or state identification card number, and passport number.
• Data Access and Correction:Applicants can access their data and request corrections. For questions and/or requests to edit, delete, or correct data, please email the Medical Review Institute at [e-mail].