Front Desk & Adoptions Admin Specialist

Partnership for Strong Families, Inc.; Gainesville (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Partnership for Strong Families, Inc. is seeking an Administrative Assistant to join our team. The position reports to the Adoption Program Deputy Director and provides front desk support, administrative assistance, and records management.

The ideal candidate will have strong communication, conflict resolution, computer, and organizational skills, with a commitment to confidentiality and compliance with applicable policies and procedures.

Qualifications

• Two years of relevant administrative experience.
• High school diploma or equivalent.
• Experience with records management and confidentiality.

Responsibilities

• Provide front desk support and greet visitors.
• Manage incoming calls and mail processing.
• Perform clerical duties and data entry as needed.
• Upload and locate electronic case records in systems.
• Process photo badge requests and cross-train on related tasks.
• Retrieve and submit paper records for electronic integration.
• Review records for accuracy and correct filing errors.
• Redact confidential records in line with HIPAA and policy requirements.

Skills

Customer service

Communication

Conflict resolution

Data entry

Organizational skills

Confidentiality

Education

High school diploma or equivalent

Tools

Perceptive Content

PKids

CCWIS

Job description

Partnership for Strong Families, Inc. is seeking an Administrative Assistant to join our team. The position reports to the Adoption Program Deputy Director and provides front desk support, administrative assistance, and records management.

The ideal candidate will have strong communication, conflict resolution, computer, and organizational skills, with a commitment to confidentiality and compliance with applicable policies and procedures.