Administrative Assistant/Receptionist + Omaha

Lutz; Omaha (NE); On-site; USD 38,000 - 47,000; Full time

Job summary

Lutz in Omaha is seeking an Administrative Assistant / Receptionist to be the friendly face of the firm. You’ll welcome clients, handle calls, and support a busy, deadline-driven office with professional service.

Ideal candidates enjoy organization, are detail-oriented, and take pride in keeping the office running smoothly. This is a long-term role offering growth within a well-established professional services firm.

Qualifications

• Strong customer service and communication skills.
• Working knowledge of Word, Excel, and Outlook.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and adjust when business needs change.
• Reliable, consistent, and detail-oriented work style.

Responsibilities

• Welcome clients and visitors with a polished, friendly experience.
• Manage calls, messages, mail, deliveries, and client correspondence.
• Coordinate documents being dropped off or picked up by clients.
• Assist with digital and physical filing, scanning, and document organization.
• Track important client forms and documentation throughout the filing process.
• Provide administrative support with letters, financial documents, tax materials, and other projects.
• Maintain an organized and professional reception and common area.
• Assist with office supplies, shipping, catering, and day-to-day office needs.
• Help keep projects and workflows organized during high-volume periods.
• Suggest ways to streamline administrative processes and make the office run more efficiently.

Skills

Customer service

Communication

Time management

Organization

Detail-oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Administrative Assistant / Receptionist Growing Firm Omaha

If you’re the person who remembers the details, keeps things moving, and genuinely enjoys being the friendly face clients can count on, this could be a great long-term fit. Our client is looking for an Administrative Assistant / Receptionist to join their professional services firm. This role is much more than answering phones—you’ll be a key part of the client experience and the organization behind a busy, deadline-driven office.

This is an excellent opportunity for someone who enjoys administrative work, takes pride in staying organized, and wants a position they can truly make their own.

What You’ll Do

• Welcome clients and visitors and provide a polished, friendly experience


• Manage incoming calls, messages, mail, deliveries, and client correspondence


• Coordinate documents and packages being dropped off or picked up by clients


• Assist with digital and physical filing, scanning, and document organization


• Track important client forms and documentation throughout the filing process


• Provide administrative support with letters, financial documents, tax-related materials, and other projects


• Maintain an organized and professional reception and common area


• Assist with office supplies, shipping, catering, and other day-to-day office needs


• Help keep projects and workflows organized during high-volume periods


• Look for opportunities to streamline administrative processes and make the office run more efficiently

What They’re Looking For

Must Haves:

• Strong customer service and communication skills


• Working knowledge of Microsoft Word, Excel, and Outlook


• Excellent organizational and time-management abilities


• Ability to manage multiple priorities and adjust when business needs change


• Reliable, consistent, and detail-oriented work style

Nice to Have:

• Previous receptionist, administrative assistant, or professional office experience


• Experience in an accounting, financial, legal, or other professional services environment


• Familiarity with Adobe Acrobat


• A proactive mindset and willingness to suggest better or more efficient ways of doing things

Why Consider This Opportunity?

You’ll be joining a well-established Omaha firm with approximately 30 employees and decades of history in the community. This is a stable position for someone who enjoys being the go-to administrative resource and wants to build longevity in a role without the expectation that they need to constantly chase the next title.

If you’re someone who enjoys taking ownership of the details, building relationships with clients, and being the person others rely on to keep the office organized, we’d love to connect.

Job Number - 3664065SV