Receptionist

GAS GLOBAL SERVICES; Omaha (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

GAS GLOBAL SERVICES is seeking a Receptionist in Omaha, NE to provide front desk and administrative support. The role involves greeting visitors, routing calls, handling mail and packages, and supporting project teams with files and invoicing.

Ideal candidates have 2–3 years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office. The position is contract hire with standard weekday hours.

Qualifications

• 2-3 years administrative experience, preferably in the construction industry.
• Proficient in MS Office and basic software.
• Strong organizational and communication skills.

Responsibilities

• Greet visitors and route calls at the front desk.
• Manage mail, packages, and email inboxes daily.
• Support preconstruction, estimating, service, and operations with files and invoicing.
• Create purchase orders and invoices in ERP as needed.
• Maintain conference room schedules and status of projects.
• Perform other duties as assigned.

Skills

Administrative experience

MS Office proficiency

Multi-tasking

Communication skills

Team player

Education

High School Diploma or Equivalent

Tools

Bluebeam

Adobe suite

ERP software

Job description

Receptionist

JOB-10047364

Anticipated Start Date

September 21, 2026

Location

Omaha, NE

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

The Receptionist provides front desk and administrative support, including greeting visitors, routing calls, managing mail and packages, and maintaining office communications. The role also supports preconstruction, service, and operations teams with project files, invoicing, purchase orders, and other administrative tasks. The ideal candidate is organized, detail-oriented, customer-focused, and able to manage multiple priorities independently.

Job Description

• Customer service by greeting and routing any walk-in traffic
• Customer service by answering and routing phone calls to the appropriate individuals or departments
• Receiving, distributing and sending outgoing mail on a daily basis
• Receiving, distributing and sending out packages via USPS, UPS, FedEx, etc. on a daily basis
• Routing messages through the electronic fax system to the appropriate individuals or departments
• Updating and maintaining our shared “outboard” to keep current status, where possible, of our in house staff and scheduled meetings in our conference rooms.
• Potential for support to our preconstruction/estimating team through setting up project files for our pursuits
• Potential for support to our Service Department by creating invoices in our ERP software
• Potential for support to our operations by creating purchase orders in our ERP software
• Attending your assigned business email inbox, as well as our general information email inbox.
• Other duties as assigned

Skills Required

• 2-3 years of administrative experience, preferably in the construction industry, but not required
• Ability to multi-task and perform detail-oriented work
• Proficiency in Microsoft Office programs as well as web-based applications, Bluebeam, Adobe products.
• Ability to work independently: Take directive on a project and then proceed to completion, using a high level of initiative and independent action.
• Ability to work as a part of a team: Establish and maintain effective, professional relationships with employees in all departments and be proactive in solving project issues.
• Ability to display and maintain a positive attitude in a customer-focused environment. Must possess strong organizational skills, with ability to prioritize daily responsibilities.
• Must be very detail oriented, with ability to coordinate, organize, and follow up on various projects simultaneously and without direct instruction.
• Must possess strong verbal and written communication skills

Education/Training/Certifications

• Bachelor's High School diploma or equivalent and above

Additional Requirements

• Ability to work Monday – Friday, 730 a.m. to 430 p.m.

GAS Energy Staffing LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.