Executive Administrative Assistant

Omaha Steaks; Omaha (NE); On-site; USD 50,000 - 70,000; Full time

Job summary

A prominent food company in Omaha, NE, is seeking an Executive Administrative Assistant to provide high-level support to senior HR and IT leaders. The role involves managing calendars, organizing meetings, and coordinating events while maintaining high standards of professionalism and discretion. Candidates should have 3-5 years of experience supporting executives, excellent organizational skills, and proficiency in Microsoft Office Suite. This position offers a dynamic work environment where initiative and attention to detail are essential.

Qualifications

• Experience supporting senior executives in technology or human resources.
• Ability to manage multiple priorities and deadlines.
• Type 60-70 WPM.

Responsibilities

• Manage calendars, meetings, and communications for senior executives.
• Coordinate travel arrangements and event logistics.
• Maintain office supply inventory and handle purchasing.

Skills

Organizational skills

Communication skills

Attention to detail

Microsoft Office Suite proficiency

Confidentiality

Education

2-year college degree or equivalent

Tools

Microsoft Office Suite

Teams

Zoom

Slack

Job description

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Great Place to Work!

• Love what you do. Omaha Steaks employees work every day to deliver experiences that bring families and friends together, across the country. We’re proud to sell world-famous steaks and a menu of outstanding, wholesome products. The work is worthy of our name and the exceptional customer experience makes a lasting impression.
• Big brand, small company. Your work will help define the future of an American heritage brand and household name. Omaha Steaks reach is broad, and impact is huge; our team is small, adventurous, and entrepreneurial. If you’re energized by making things happen, this is the place for you.
• It’s all in the family. Literally. We’re a fifth-generation family-owned business, and they’re not peering down from boardroom windows--the owners and leadership team actually run the business every day. You’ll find genuine relationships with every employee, with a family focus on safety, health care, educational assistance, and wellness.

Job Summary

The Executive Administrative Assistant provides high-level support to senior HR and IT leaders, managing calendars, meetings, travel, and communications with professionalism and discretion. This role coordinates department events, handles office and supply purchasing, processes expenses, and maintains subscriptions. It also supports team‑building activities, special projects, and cross‑functional initiatives, while ensuring smooth operations through collaboration with other executive assistants. Strong organizational skills, attention to detail, and proactive problem‑solving are essential.

Essential job duties include but are not limited to:

• Provides comprehensive administrative support to both the VP & CTO, VP of HR & CPO, and Sr Director of HR including managing calendars, arranging meetings, and organizing and prioritizing inbox. Prepares, edits and formats correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. Anticipates needs and proactively manages priorities, ensuring leaders are prepared for meetings and events; serves as a primary point of contact between executives and internal/external stakeholders, handling inquiries with professionalism and discretion.
• Maintains office supply/paper product/food & beverage inventory and places orders for HR and IT. Coordinates and controls the purchasing of business cards and nameplates company-wide. Acts as backup for IT telco purchasing.
• Plans and coordinates HR leadership team & IT leadership team meetings, department meetings, and off‑site events, including agenda preparation, materials distribution, food/beverage ordering, and logistics.
• Prepares monthly Visa Clarity Spend expenses and manages dues and subscription accounts for various HR department & IT department.
• Coordinates travel arrangements (air, hotel and car) for Vice Presidents, Directors, and Managers, obtaining the most cost‑effective and convenient method of travel. Coordinates seminar/conference registrations and ensures proper documentation is submitted prior to deadline including expense reporting.
• Works with team members to plan and coordinate HR team member and IT team member events/outings like the Fun Committee, Brew Crew, and holiday events. Ensures adherence to budget.
• Supports special projects and initiatives within Human Resources and IT, collaborating with cross‑functional partners as needed.
• Manages PTO process for IT team members.
• Partners with other executive assistants to ensure alignment, communication, and smooth operations across the executive leadership team; provides back‑up coverage for other Executive Administrative Assistants and performs other miscellaneous duties as requested.
• Performs all other duties as assigned.

Knowledge, Skills and Abilities

• 2‑year college degree or equivalent.
• Minimum 3‑5 years of experience supporting senior executives, preferably within technology and/or human resources environments.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams, Zoom, and Slack.
• Operate a copy/fax/scanner machine.
• Type 60‑70 WPM.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills; professional and polished demeanor.
• High level of integrity, confidentiality, and emotional intelligence.
• Strong attention to detail with proven ability to anticipate needs and take initiative.
• Adaptable, resourceful, and able to thrive in a dynamic, fast‑paced environment.

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