Client-Focused Administrative Assistant & Office Coordinator

Lutz; Omaha (NE); On-site; USD 38,000 - 47,000; Full time

Job summary

Lutz in Omaha is seeking an Administrative Assistant / Receptionist to be the friendly face of the firm. You’ll welcome clients, handle calls, and support a busy, deadline-driven office with professional service.

Ideal candidates enjoy organization, are detail-oriented, and take pride in keeping the office running smoothly. This is a long-term role offering growth within a well-established professional services firm.

Qualifications

• Strong customer service and communication skills.
• Working knowledge of Word, Excel, and Outlook.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and adjust when business needs change.
• Reliable, consistent, and detail-oriented work style.

Responsibilities

• Welcome clients and visitors with a polished, friendly experience.
• Manage calls, messages, mail, deliveries, and client correspondence.
• Coordinate documents being dropped off or picked up by clients.
• Assist with digital and physical filing, scanning, and document organization.
• Track important client forms and documentation throughout the filing process.
• Provide administrative support with letters, financial documents, tax materials, and other projects.
• Maintain an organized and professional reception and common area.
• Assist with office supplies, shipping, catering, and day-to-day office needs.
• Help keep projects and workflows organized during high-volume periods.
• Suggest ways to streamline administrative processes and make the office run more efficiently.

Skills

Customer service

Communication

Time management

Organization

Detail-oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Lutz in Omaha is seeking an Administrative Assistant / Receptionist to be the friendly face of the firm. You’ll welcome clients, handle calls, and support a busy, deadline-driven office with professional service.

Ideal candidates enjoy organization, are detail-oriented, and take pride in keeping the office running smoothly. This is a long-term role offering growth within a well-established professional services firm.