Administrative Assistant / Receptionist

Salem Partners LLC; Southlake (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Salem Partners LLC, a firm expanding its Texas presence, seeks an Administrative Assistant and Receptionist to support the CEO. The role combines front-desk duties with high-level administrative tasks in a fast-paced office environment.

The ideal candidate will be proficient in Microsoft Office, possess excellent written and verbal communication, and demonstrate strong organization, discretion, and time-management skills to keep executives and operations running smoothly.

Qualifications

• Proficient in Microsoft Office applications.
• Strong problem solving and time management abilities.
• Excellent interpersonal and communication skills.
• Ability to work with discretion and professionalism.

Responsibilities

• Answer and route calls using a multi-line telephone system.
• Greet visitors as the first point of contact.
• Assist with office operations: order supplies, file documents, mail distribution, bind reports.
• Provide high-level administrative support to the CEO.
• Manage calendars, meetings, appointments and events.
• Plan and coordinate travel arrangements.
• Handle confidential information with discretion.
• Prioritize tasks and manage the Executive's time.
• Perform other Administrative Assistant duties as needed.

Skills

Microsoft Office

Problem solving

Time management

Interpersonal skills

Communication skills

Tools

Microsoft Office

Job description

Job Description

Salem Partners is a leading Los Angeles-based investment bank and wealth management firm. We are currently seeking an administrative professional to join our team as our office's Administrative Assistant and Receptionist to our CEO's.

Responsibilities

• Operate a multi-line telephone system by promptly answering, screening, and routing calls
• Serve as the first point of contact to greet visitors
• Serve as office assistant and work in partnership with the Operations team to monitor and order office supplies, file documents, retrieve and distribute mail, print and bind reports and presentations, keep front of office/kitchen areas tidy, and provide additional support, as needed
• Provide high level of administrative support to the firm's CEO's
• Efficiently manage calendars, including scheduling meetings, appointments, and events
• Plan and coordinate travel arrangements
• Handle sensitive information and maintain the highest level of confidentiality
• Assist in prioritizing tasks and managing the Executive's time effectively
• Perform other Administrative Assistant duties, as needed

Qualifications

• Proficient in Microsoft Office
• Strong problem solving and time management skills
• Great interpersonal skills
• Excellent communication skills (written and verbal)