Administrative Assistant/ Receptionist

Kelly Services; Northbrook (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement savings plan

Paid holidays

Job summary

Kelly Services in Northbrook, IL is seeking an Administrative Assistant II to be the friendly face of the office, greet visitors, and support the Operations team with a variety of administrative tasks.

Responsibilities include opening/closing the front desk, managing visitor badges, coordinating payroll for temporary employees, scheduling tours and events, handling expense reports, and preparing meeting materials.

Qualifications

• Bilingual (Spanish/English) preferred and helpful for daily interactions.
• High school diploma required; 2+ years of receptionist/office admin experience preferred.
• Strong communication and people skills; attention to detail and confidentiality.

Responsibilities

• Greet visitors and assist guests, vendors, and staff at the front desk.
• Manage payroll for temporary employees and rosters; assist with expense reports and travel arrangements.
• Coordinate tours and company events; organize monthly meetings and prepare materials.
• Oversee mailroom duties: sort, distribute, and stock mail room supplies.
• Support general administrative tasks as needed to keep Operations running smoothly.

Skills

Bilingual (Spanish/English)

Strong communication

Great organization

Education

High School Diploma

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant/ Receptionist

Location: Northbrook, IL

Hours: Monday–Friday, 8:00 AM–5:00 PM

Bilingual Preferred (Spanish/English)

Join Our Team!

We're looking for a welcoming and organized Administrative Assistant II to join our team in Northbrook, IL. In this role, you'll be the friendly face of our office, greeting visitors and providing helpful support to guests, clients, and staff. You'll also play a key part in keeping our Operations team running smoothly with a variety of administrative and mailroom tasks. If you enjoy helping others and thrive in a busy office environment, we’d love to hear from you!

What You’ll Do:

Reception Responsibilities:

• Open and close the reception desk each day, making sure our front office is ready for business.
• Greet and assist visitors, customers, and vendors, ensuring everyone feels welcomed and well taken care of.
• Create personalized welcome signs and make PA announcements when needed.
• Help keep our office secure by managing logbooks, visitor badges, and employee badge processes.

Administrative Tasks:

• Manage payroll for temporary employees, run roster reports as needed.
• Schedule manufacturing tours and help coordinate exciting company events.
• Assist with expense reports and travel arrangements for team members.
• Organize monthly employee meetings and prepare materials for presentations.
• Oversee programs for employee safety gear; order flowers for special occasions.
• Coordinate events and celebrations, plus handle locker and badge assignments.

Mailroom Duties:

• Sort and distribute office mail and packages (U.S. mail, UPS, FedEx).
• Mail sales representatives’ materials every other week and send out promotional items.
• Update mail slots for new/separated employees and keep mail room supplies stocked.

Other Responsibilities:

• Jump in to help with other tasks as needed – we’re a team!

What You Bring:

• High school diploma
• Bilingual (Spanish/English)
• At least 2 years of experience in reception or office administration.
• Comfortable using Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Great communication and people skills.
• Strong organizational habits and attention to detail.
• Ability to handle confidential information with professionalism.
• Prior mailroom experience is a bonus!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affidavit Neutral System employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) . Kelly Services is proud to be an Equal Employment Opportunity and Affidavit Neutral System employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.