Administrative Assistant - Raleigh

Amteck, LLC; Orchards (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Amteck, LLC, based in Charleston, SC, seeks an Administrative Assistant to support the local office and construction sites. This role focuses on payroll entry, production data integrity, and coordinating safety training for new employees on Intel site.

Additional duties include updating spreadsheets, scanning forms, and maintaining project folders and mail. The ideal candidate will have strong computer, communication, and organizational skills, with a customer-service orientation to support

Qualifications

• Payroll processing experience or strong ability to manage payroll tasks.
• Accurate data entry and timely updating of time sheets.
• Ability to handle confidential information with discretion.
• Customer service mindset and strong organizational skills.

Responsibilities

• Assist Superintendent with onsite employee orientation and documentation.
• Coordinate training scheduling for new hires and manage WWIDs on Intel site.
• Enter and verify employee time and payroll data weekly; process payroll reports.
• Support HR with new hires, terminations, and general employee questions.
• Maintain spreadsheets, file documents, and manage site mail and folders.

Skills

Payroll processing

Time entry

Data entry

Customer service

Organizational skills

Tools

Coins

Box

Excel

Job description

Primary Role:The Administrative Assistant based in Charleston, SC supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the Amteck teams located on various construction sites. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.Responsibilities which will vary depending on the job site:Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job siteWorks with the Recruiting, site, and customer team to maintain WWID’s on the Intel site, and schedule training for incoming employeesResponsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policyComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to BoxAssist site with communication with HR as needed regarding new hires, terminations and some employee related questionsAssist with other general administrative duties as needed