Program Assistant

ATI (Advanced Technology International); Summerville (SC); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental & Vision

403B Retirement Savings

Paid time off

Life Insurance

Parental Leave

Disability Insurance

Employee Assistance Program

Tuition Reimbursement Program

Job summary

ATI builds and manages collaborations to conduct R&D for new technologies, solving national challenges. We offer a hybrid schedule (in-office & remote/work from home) or an onsite schedule with flexible hours, near Charleston, SC.

The role provides program support, data entry, scheduling, and web content updates, with anticipated starting salary of $50,000–$55,000 and opportunities for growth and professional development.

Qualifications

• Bachelor's/Associate's degree with experience or high school with substantial related work history.
• MS Excel and MS Office proficiency; MS Project desired; MS Access a plus.
• Travel to conferences and meetings required; US citizenship or clearance capability.

Responsibilities

• Data entry and maintenance of accurate consortium records.
• Prepare and maintain financial records for the consortium.
• Assist Program Managers with planning and execution of customer programs.
• Coordinate meetings, conferences, and video/teleconferences, including agendas.
• Manage calendars, travel arrangements, and scheduling conflicts.
• Develop and maintain websites communicating program information.
• Support social media content development and posting.
• Provide general administrative support to the business unit.

Skills

Excel

MS Office Suite

MS Project

Education

Bachelor's Degree or Associate's Degree + 2 years related experience, or High School + 6 years related experience

Tools

MS Access

Job description

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation's most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That's where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work - no matter what department or division you work in - ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it's what we do, and it's who we are.

Position Description

Provide support and assistance to the Division, Program Manager, team members, and clients to accomplish program goals and objectives. Primary job duties require exercising discretion and independent judgment with respect to matters of significance to the business

We offer a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.

The grade, title and salary for this position will be determined once an assessment is completed on the selected candidates education, experience, and skills (level assigned will be as either a Program Assistant or Senior Program Assistant)

Essential Functions

• Responsible for the data entry and maintenance of accurate records for each consortium membership and member.
• As directed, responsible for the preparation and maintenance of accurate financial records for the consortium.
• Assists Program Managers with planning and execution of customer programs.
• Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.
• Manage calendar for manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.
• Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.
• Coordinates meeting registrations, memberships, supplies, materials, equipment and services for business unit and program requirements.
• Assists in the development of, and provides support for, meetings, workshops, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.
• Assist with coordinating program presence at tradeshows: prepares and produces informational materials: contract for booth space and services; staff booth or assist with coordination of team member staffing; prepares and distributes various brochures, posters, press releases and other informational material.
• Assist with the development and maintenance of websites to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e-mail lists and links to other sites.
• Assists with content development and posting for social media
• Maintains electronic and paper files for programs in the business unit, including draft and version control, archiving and back-ups.
• Provides general administrative support to business unit team members.

Additional Responsibilities

• Assists with tracking specific budget items as assigned.
• Performs other duties as assigned.

Qualifications

• Bachelor's Degree, or an Associate's Degree and two years related experience, or High School and six years of related experience.
• Computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired. MS Access experience a plus.
• Ability to travel to conferences and meetings required. Weekend travel is very infrequent, but a remote possibility to support the client's needs for an early Monday or late Friday event maybe needed.
• This position will need the ability to access US only data systems - US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance (for certain projects/programs).
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant's criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
• If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting. Ability to speak, read, hear, and write, with or without reasonable accommodation. Ability to use phone and computer systems, copier, fax, and other office equipment. Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Anticipated starting salary is in range commensurate with education and experience:

$50,000 - $55,000

Benefits

• ATI provides Medical, Dental and Vision Plan options
• Flexible Spending Accounts, including health and dependent care accounts
• 403B Retirement Savings plan with a very competitive company contribution
• Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days
• Life Insurance paid by ATI
• Paid Parental Leave
• Short-Term & Long-Term Disability Coverage paid by ATI
• Employee Assistance Program
• Tuition Reimbursement Program

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.

ATI has been named "Best Places to Work in SC" from 2017 - 2026.

This is a full-time opportunity with benefits