Jobsite Administrator - Aiken, SC

VetJobs; Aiken (SC); On-site; USD 40,000 - 55,000; Full time

Job summary

Hensel Phelps is seeking a Jobsite Administrator for an on-site role in Aiken, SC. This position supports multiple departments region-wide, provides front-desk services, handles payroll and invoices, and assists with onboarding via UKG Onboarding.

The role requires an associate degree (preferred), 2+ years of administrative experience, proficiency in MS Word/Excel/Outlook, and strong communication and organizational skills. Notary certification must be obtained within 60 days of hire.

Qualifications

• Associate degree preferred.
• 2+ years administrative experience.
• Proficiency in Word, Excel, and Outlook.
• Excellent oral and written communication skills; customer service oriented.
• Notary certification within 60 days of hire.

Responsibilities

• Greet visitors and manage check-in via visitor management system.
• Answer the central phone line and direct calls to appropriate personnel.
• Provide administrative support to office executives, Estimating, Marketing and Operations departments.
• Manage and update the regional calendar and coordinate conference room scheduling.
• Compose and manage routine correspondence to all levels of personnel.
• Maintain office machines, equipment, and supplies; conduct regular inventory.
• Submit payroll weekly for all office personnel and process invoices.
• Check and distribute mail daily.
• Coordinate building security access and parking; manage badging and renewals.
• Schedule travel arrangements and hotel accommodations for executives and staff; assist events.
• Oversee company fleet records; vehicle registrations and insurance.
• Assist with New Hire onboarding via UKG Onboarding.

Skills

Communication skills

Customer service

Organized

Notary certification

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.

This position is available to Veterans, Transitioning Military, National Guard, Cand Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Key Responsibilities

• Greet visitors/industry partners and help with check-in via visitor management system
• Answer the central phone line and direct incoming calls to appropriate personnel
• Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall
• Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed
• Compose and manage routine correspondence to all levels of personnel
• Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments
• Submit payroll weekly for all office personnel and process weekly invoices
• Check and distribute mail daily
• Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet
• Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events
• Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date
• Track vehicle location and transfers via equipment spreadsheet
• Responsible for helping with the New Hire onboarding via UKG Onboarding.

Qualifications

• Associate degree preferred
• 2+ years administrative experience
• Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook
• Excellent oral and written communication skills; customer service oriented
• Collaborative, innovative, and quick learner
• Great attention to detail, organized, and ability to multitask
• Certification of Notary or Notary Certificate (acquired within 60 days of hire).

Physical Requirements

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
• Constantly reads written communications and views email submissions.
• The person in this position regularly sits in a stationary position in front of a computer screen.
• Visual acuity and ability to operate a vehicle as certified and appropriate.
• Rarely exposed to high and low temperatures
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Location

Aiken, South Carolina