Administrative Assistant - Purchasing

The A List Staffing; Austin (TX); On-site; USD 26,000 - 37,000; Full time

Job summary

The A List Staffing is seeking an Administrative Assistant to support the Purchasing Department in Austin, TX. In this role you will process purchase orders, communicate with vendors, track orders, and maintain purchasing records.

Candidates should have 1–3 years of administrative or purchasing experience, strong organization, and proficiency with Microsoft Office, especially Excel and Outlook. This position requires attention to detail and the ability to manage multiple priorities in a

Qualifications

• 1–3 years of administrative or purchasing experience preferred.
• Strong organizational and attention-to-detail skills.
• Excellent communication and follow-up abilities.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Ability to manage multiple priorities in a fast-paced environment.
• Telecommunications or inventory experience is a plus.

Responsibilities

• Process and maintain purchase orders and purchasing records.
• Communicate with vendors regarding pricing, availability, orders, and deliveries.
• Track orders and follow up on outstanding or delayed shipments.
• Assist with quotes, invoices, and resolving purchasing discrepancies.
• Coordinate with warehouse, accounting, operations, and project teams.
• Maintain accurate files, spreadsheets, and purchasing reports.
• Provide general administrative support to the Purchasing Department.

Skills

Strong organizational skills

Attention to detail

Excellent communication

Ability to manage multiple priorities

Inventory experience

Tools

Microsoft Office

Job description

Job Position: Administrative Assistant - Purchasing Location: Austin, TX 78723 Pay Rate: starting at $23.00/hr Shift: 8AM to 5PM

Description: We are seeking a detail-oriented and organized Administrative Assistant to support our client's Purchasing Department at their telecommunications company. This position will assist with purchase orders, vendor communication, order tracking, inventory documentation, and general administrative duties.

Responsibilities

• Process and maintain purchase orders and purchasing records.
• Communicate with vendors regarding pricing, availability, orders, and deliveries.
• Track orders and follow up on outstanding or delayed shipments.
• Assist with quotes, invoices, and resolving purchasing discrepancies.
• Coordinate with warehouse, accounting, operations, and project teams.
• Maintain accurate files, spreadsheets, and purchasing reports.
• Provide general administrative support to the Purchasing Department.

Qualifications

• 1 3 years of administrative or purchasing experience preferred.
• Strong organizational and attention-to-detail skills.
• Excellent communication and follow-up abilities.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Ability to manage multiple priorities in a fast-paced environment.
• Telecommunications or inventory experience is a plus.