Purchasing Assistant

Peregrine Search Solutions; Olympia (WA); On-site; USD 3,444,000 - 4,408,000; Full time

Job summary

Peregrine Search Solutions seeks a temporary Purchasing Clerk/Coordinator to support a manufacturing client through year-end. You will prepare and manage purchase orders, coordinate with suppliers and internal teams, and ensure documentation accuracy.

The role includes order follow-up, data entry, vendor communications, cost-saving evaluations, and front-desk support. This contract emphasizes accuracy, audit readiness, and collaborative problem solving.

Qualifications

• Temporary/contract through end of the year with purchasing experience.
• Experience preparing and managing purchase orders.
• Communicating with suppliers and vendors; ensuring documentation accuracy.

Responsibilities

• Prepare or edit purchase orders from various departments.
• Place orders with suppliers and ensure documentation terms are clear.
• Confirm order quantity, pricing and availability.
• Follow up on orders via phone, email, or fax.
• Ensure accuracy of all orders and create purchase orders.
• Coordinate MSDS system with Environmental Services.
• Maintain filing system for materials and equipment records.
• Identify cost-saving opportunities across suppliers.
• Process returns/credits and resolve invoice issues.
• Process material receiving in the data base system.
• Inspect consignments for terms compliance.
• Communicate with suppliers about delays or damaged items.
• Ensure audit compliance and order accuracy.
• Assist Accounts Payable with new vendor setups.
• Greet visitors and assist at front desk; perform general admin duties.

Skills

Purchasing experience

Purchase orders

Vendor communication

Administrative support

Job description

Our manufacturing client is looking for someone who wants temporary/contract work through the end of the year with Purchasing experience.

About the Role

The role involves supporting the purchasing department with preparing and managing purchase orders, communicating with suppliers and vendors, ensuring documentation accuracy, coordinating materials and records, and performing general administrative functions.

Responsibilities

• Preparing or editing purchase orders from various departments.
• Communicate by placing orders with suppliers or vendors and ensuring that documentation is in order, with terms and conditions being clear.
• Confirmation of order quantity, pricing, and availability.
• Order follow-up (telephone/email and fax communication).
• Ensures accuracy of all orders and creates purchase orders.
• Coordinate Material Safety Data Sheet system with Environmental Services department.
• Maintaining a filing system in the purchase department materials, supplies and equipment and updating appropriate records when required.
• As appropriate, look for ways to reduce costs to the company, such as evaluating costs of purchasing from various suppliers to arrive at the best deal.
• Process returns/credits.
• Invoice problem resolution.
• Process material receiving in data base system.
• Inspecting consignments to verify if they are in order and as per agreed terms.
• Interacting with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods.
• Ensure audit compliance and order accuracy.
• Work with accounts payable for new vendor set-up.
• Provide assistance at the front desk to answer phones, greet visitors/vendors.
• Perform general administrative functions as necessary such as copying, filing, etc.