Administrative Assistant-Pulmonary Critical Care and Sleep

The Ohio State University; Columbus (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

The Ohio State University seeks an Administrative Assistant in the Division of Pulmonary, Critical Care and Sleep Medicine within Internal Medicine to support faculty and programs, manage calendars, coordinate meetings, and handle travel and expense reimbursements.

The role involves drafting correspondence, preparing reports and slides, aiding credentialing and CME documentation, answering phones, serving as liaison with internal and external partners, and maintaining orderly files; background

Qualifications

• Six months experience using computers to generate a variety of materials.
• Six months experience in office practices and procedures.
• Background check and drug screen may be required.

Responsibilities

• Coordinate appointment calendars and schedule meetings.
• Attend and transcribe meeting minutes; distribute records.
• Make national and international travel and lodging arrangements; track receipts.
• Assist with preparation of grant applications, manuscripts and research reports.

Skills

Calendar management

Meeting coordination

Travel arrangements

Documentation and records

Job description

Job Title: Administrative Assistant-Pulmonary Critical Care and Sleep

Department: Medicine | IM Pulmonary Critical Care and Sleep

Administrative Assistant within the (Division of Pulmonary, Critical Care and Sleep Medicine) in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Additional Information:

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

Location: Optometry Clinic (1041)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.