Administrative Assistant-Pulmonary Critical Care and Sleep

Ohio State University; North Carolina; On-site; USD 36,000 - 48,000; Full time

Job summary

Ohio State University in Columbus seeks an Administrative Assistant within the Division of Pulmonary, Critical Care and Sleep Medicine in the Department of Internal Medicine to perform a variety of administrative tasks in support of patient care, academic, and research missions.

Responsibilities include calendar management, meeting logistics, travel arrangements, minutes, expense reports, credentialing support, and acting as liaison to faculty, staff and external partners.

Qualifications

• Six months experience (600 hours) using computers to generate materials ranging from basic to complex.
• Six months experience (600 hours) in office practices and procedures.
• Six months experience (600 hours) in customer service.

Responsibilities

• Coordinate and maintain appointment calendars; schedule meetings, conferences, educational programs, and special events.
• Attend and record minutes of meetings; transcribe and distribute meeting records.
• Make national and international travel and lodging arrangements; track reimbursements.
• Assist with preparation of credentialing and promotion & tenure documents; update CVs and CME documentation.
• Answer phones and inquiries; liaison for faculty, staff, investigators, administration, and external customers.

Job description

Job Title: Administrative Assistant-Pulmonary Critical Care and Sleep

Department: Medicine | IM Pulmonary Critical Care and Sleep

Administrative Assistant within the (Division of Pulmonary, Critical Care and Sleep Medicine) in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Additional Information: Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

Location: Optometry Clinic (1041)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.