Administrative Assistant — Public Records & Elections Support

tucsonaz; United States; On-site; USD 28,000 - 41,000; Full time

Job summary

City of Tucson is seeking an Administrative Assistant in the City Clerk's Department to support records management, meeting coordination, and elections administration. The role provides public service, processes public records requests, and drafts/ distributes official documents to ensure compliance and transparency.

Under supervision, the position handles agenda preparation and minutes, and may assist with election logistics.

Qualifications

• Education 6 months post high school or equivalent.
• At least 1 year of relevant experience; substitutions allowed year-for-year.
• Familiarity with city records, agendas, and public notices is a plus.

Responsibilities

• Assist the public and staff with questions on city policies and services.
• Draft, review, and distribute official city documents and notices.
• Organize and maintain city records and meeting minutes.
• Process public records requests in compliance with laws.
• Prepare agendas, packets, and minutes for meetings and notices.
• Support municipal elections logistics and voter registration processes.

Skills

Public records process

Customer service

Records management

Education

6 months post high school

Tools

OnBase

Microsoft Office Suite

Job description

City of Tucson is seeking an Administrative Assistant in the City Clerk's Department to support records management, meeting coordination, and elections administration. The role provides public service, processes public records requests, and drafts/ distributes official documents to ensure compliance and transparency.

Under supervision, the position handles agenda preparation and minutes, and may assist with election logistics.