Administrative Assistant: Records & Elections Support

City of Tucson; Town of Florida (NY); On-site; USD 28,000 - 41,000; Full time

Job summary

The City of Tucson is seeking an Administrative Assistant in the City Clerk's Department to maintain city records, coordinate meetings, and support municipal elections to ensure legal compliance and transparency. The role involves customer service and processing public records requests and official documents.

Under supervision, this position handles document drafting, minutes transcription, and agenda preparation while ensuring accuracy and timeliness across city operations.

Qualifications

• 6 months post high school
• 1 year of relevant experience
• Any combination of relevant education and experience may be substituted on a year-for-year basis.
• The Arizona Notary Public Commission must be obtained within twelve months of hire / prior to the completion of the probationary period and must be maintained throughout employment.

Responsibilities

• Provides assistance to the public, city officials, and employees by answering questions related to city policies, procedures, and services.
• Drafts, reviews, and distributes official city documents such as legal notices, resolutions, ordinances, and correspondence.
• Organizes, maintains, and ensures the accessibility of city records; transcribes and logs council meeting minutes, ordinances, and resolutions.
• Processes and responds to public requests in accordance with state and local laws; ensures timely delivery of information.
• Prepares, organizes, and distributes agendas, packets, and minutes for city council meetings, boards, and commissions.

Skills

Administrative support

Clerical

Data analysis

Record keeping

Microsoft Office

Education

Post high school

Tools

OnBase

Microsoft Office

Job description

The City of Tucson is seeking an Administrative Assistant in the City Clerk's Department to maintain city records, coordinate meetings, and support municipal elections to ensure legal compliance and transparency. The role involves customer service and processing public records requests and official documents.

Under supervision, this position handles document drafting, minutes transcription, and agenda preparation while ensuring accuracy and timeliness across city operations.