Public Records & Administrative Clerk

Jobless; Hamilton (MT); On-site; USD 34,000 - 42,000; Full time

Job summary

Jobless is seeking an Administrative Clerk to perform clerical support, data entry, records searches, and customer service for residents and staff. The role emphasizes accuracy, confidentiality, and teamwork in a dynamic county office environment.

Responsibilities include handling public records, responding to inquiries, maintaining logs, and coordinating with other agencies while following state laws and office procedures.

Qualifications

• The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Responsibilities

• Perform data entry
• Retrieve information/data
• Perform record searches
• Compile statistics
• Prepare public records requests
• Provide general information
• Respond to public window walk-ins
• Respond to telephone inquiries
• Records retention per State retention laws
• Prepare/mail correspondence
• Redact sensitive information as directed
• Liaison with other agencies
• Maintain files per office procedures
• Perform bookkeeping duties
• Process traffic citation data
• Maintain computer skills
• Operate computerized records management system
• Inventory/requisition supplies and equipment
• Receive/store materials/office supplies
• Provide clerical support
• Process/file sworn reports
• Represents Ravalli County as directed in meetings and/or approved training
• Provide information to citizens
• Maintains confidential information
• Serve as back-up in other areas of Administration as needed
• Performs other related duties as required

Skills

Office skills

Keyboarding

Computer literacy

Reading comprehension

Telephone

Interpersonal

Clerical

Time management

Organization

Public relations

Basic math

Self-discipline

Report interpretation

Communication

Education

High School diploma or equivalency

1 year clerical experience preferred

Pass background check

Keyboarding 40 wpm

Proficiency with personal computers

Tools

Office software

Records management system

Job description

Jobless is seeking an Administrative Clerk to perform clerical support, data entry, records searches, and customer service for residents and staff. The role emphasizes accuracy, confidentiality, and teamwork in a dynamic county office environment.

Responsibilities include handling public records, responding to inquiries, maintaining logs, and coordinating with other agencies while following state laws and office procedures.