Executive Assistant to Department Leadership

tucsonaz; United States; On-site; USD 30,000 - 45,000; Full time

Job summary

The City of Tucson is seeking an Executive Assistant in the General Services Department. The role provides administrative, clerical, and financial support to the Department Director and Deputy Directors while delivering excellent customer service to internal and external customers.

Responsibilities include calendar management, travel arrangements, correspondence, and budget-related tasks. The position requires strong organizational skills, attention to detail, and the ability to manage

Qualifications

• Six months post high school education
• Four years of directly related experience
• Equivalency: substitution allowed year-for-year

Responsibilities

• Manages executive leadership calendars and emails; schedules and tracks appointments; prepares agendas, memos, correspondences and reports.
• Serves as liaison between executive leadership, staff, other city departments, elected officials and constituents; coordinates travel and vehicle usage for the department's executives.
• Handles incoming calls and messages; greets visitors; responds to information requests from staff, other departments, officials and constituents.
• Addresses constituent complaints by researching issues, coordinating resolutions, documenting actions and communicating findings.
• Prepares purchase orders, invoices and financial documents; processes procurement transactions and tracks office supply expenditures using ERP systems.
• Performs other duties as assigned.

Education

Six months post high school

Four years of directly related experience

Equivalency: substitution allowed year-for-year

Job description

The City of Tucson is seeking an Executive Assistant in the General Services Department. The role provides administrative, clerical, and financial support to the Department Director and Deputy Directors while delivering excellent customer service to internal and external customers.

Responsibilities include calendar management, travel arrangements, correspondence, and budget-related tasks. The position requires strong organizational skills, attention to detail, and the ability to manage