Administrative Assistant-Property Management-Spanish-English

Palm Aire Professional Services, LLC; Florida; On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid federal holidays

Long-term employment opportunity

Job summary

Palm Aire Professional Services, LLC is seeking a bilingual Administrative Assistant to support the daily operations of a residential community management office in Sunrise, FL.

The role is Monday–Friday, 8:30 AM–5:00 PM with a 30‑minute lunch break. Pay starts at $18/hour for the first 90 days and becomes $19/hour afterward, plus benefits including health, dental, and vision insurance, paid time off, and paid federal holidays.

Qualifications

• Administrative experience and strong customer service skills.
• Bilingual in English and Spanish.
• Proficiency in Windows and Microsoft 365.
• Strong organizational skills and attention to detail.
• Basic knowledge of HOA or residential community management preferred.
• Preferably live near the work location.
• Comfortable working in an office with two dogs.

Responsibilities

• Respond promptly and professionally to resolve inquiries, complaints, and issues, received in person, via email, and by phone (owners, tenants, sub-associations, city staff, realtors, title companies, etc).
• Process Estoppel and Architectural requests.
• Process and document owner payments; assist residents with account and payment inquiries, including online payment processing.
• Ensure proper maintenance and upkeep of office and office equipment.
• Perform general office and administrative duties, including filing, scanning, photocopying, data entry, mail processing, ordering office supplies, and organizing documents and computer files.
• Provide administrative and operational support to staff and the Manager as needed, ensuring daily office operations run smoothly and efficiently.

Skills

Administrative experience

Customer service

Bilingual English/Spanish

Strong organizational skills

HOA/residential management familiarity

Office teamwork

Two dogs friendly

Tools

Windows

Microsoft 365

Job description

ADMINISTRATIVE ASSISTANT/Condominium Association

Location: Sunrise, FL

We are looking for a bilingual Administrative Assistant to support the daily operations of a residential community management office.

SCHEDULE

Monday–Friday, 8:30 AM–5:00 PM
30-minute lunch break

PAY

$18 per hour during the first 90 days
$19 per hour after 90 days

BENEFITS

• Medical, dental, and vision insurance paid by the employer
• 3 weeks of paid time off per year
• Paid federal holidays
• Long-term employment opportunity

REQUIREMENTS

• Administrative experience and strong customer service skills
• Bilingual in English and Spanish
• Proficiency in Windows and Microsoft 365
• Strong organizational skills and attention to detail
• Basic knowledge of HOA or residential community management preferred
• Preferably live near the work location
• Comfortable working in an office with two dogs

RESPONSIBILITIES

• Respond promptly and professionally to resolve inquiries, complaints, and issues, received in person, via email, and by phone (owners, tenants, sub-associations,city staff, realtors, title companies, etc).
• Process Estoppel and Architectural requests.
• Process and document owner payments; assist residents with account and payment inquiries, including online payment processing.
• Ensure proper maintenance and upkeep of office and office equipment.
• Perform general office and administrative duties, including filing, scanning, photocopying, data entry, mail processing, ordering office supplies, and organizing documents and computer files.
• Provide administrative and operational support to staff and the Manager as needed, ensuring daily office operations run smoothly and efficiently.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance