Administrative Assistant

Seacrest Services, Inc; Boynton Beach (FL); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) plan

Vacation and holiday pay

Job summary

Seacrest Services is seeking an Administrative Assistant – Sales & Leasing for a condominium property in Boynton Beach, FL. This full-time role supports the Resident Services office and reports to the Property Manager, assisting residents, owners, tenants, and real estate professionals while coordinating applications.

You will maintain records, support orientations, handle inquiries, and contribute to accurate reporting.

Qualifications

• Strong customer service and written/verbal communication.
• Excellent organizational skills and ability to multitask in a busy office.
• Proficiency in Excel and standard office software.
• Ability to handle confidential and sensitive resident information.
• Experience in condominium/community association administration or sales/leasing coordination preferred.
• Experience with Canva, PowerPoint, or Photoshop is a plus.

Responsibilities

• Process and review sales, rental, and occupancy applications for completeness and required documentation.
• Guide owners, tenants, applicants, real estate professionals, and title companies through application requirements and timelines.
• Maintain ownership, lease, occupancy, resident, vehicle, property transfer, and approval records in electronic and paper files.
• Coordinate new homeowner and annual renter orientations.
• Track HO-6 insurance documentation and assist with census information.
• Greet residents and visitors, answer incoming calls, and direct inquiries to the appropriate team member.
• Prepare correspondence, notices, resident-facing documents, and monthly reports.
• Update approved community website content, including documents, notices, events, and photographs.
• Provide day-to-day administrative support to the Property Manager and team, maintaining confidentiality.

Skills

Customer service

Organizational skills

Interpersonal communication

Tools

Microsoft Excel

Canva

PowerPoint

Photoshop

Job description

Seacrest Services, a full-service property management company serving community associations throughout South Florida, is seeking an Administrative Assistant – Sales & Leasing for a condominium property in Boynton Beach, FL. This full-time, Monday-Friday role supports the Resident Services office and reports to the Property Manager. You will help residents, prospective owners and tenants, real estate professionals, and visitors while coordinating sales, rental, and occupancy applications, maintaining resident records, and supporting orientations. Join a team committed to professionalism, integrity, teamwork, and exceptional service to its communities.

Responsibilities

• Process and review sales, rental, and occupancy applications for completeness and required documentation.
• Guide owners, tenants, applicants, real estate professionals, and title companies through application requirements, procedures, timelines, and routine status inquiries.
• Maintain accurate ownership, lease, occupancy, resident, vehicle, property transfer, and approval records in electronic and paper files.
• Coordinate new homeowner and annual renter orientations.
• Track homeowner HO-6 insurance documentation, request updates, and assist with resident census information.
• Greet residents and visitors, answer incoming calls, and direct inquiries to the appropriate team member.
• Prepare correspondence, notices, resident-facing documents, and monthly sales, leasing, occupancy, and record‑maintenance reports.
• Update approved community website content, including documents, notices, events, and photographs.
• Provide day-to-day administrative support to the Property Manager and team, following established confidentiality and decision-making procedures. Refer policy questions, unusual transactions, complaints, accommodation matters, and decisions outside the role’s authority to management.

Qualifications

• Strong customer service and interpersonal skills, with professional written and verbal communication.
• Strong organizational skills and attention to detail, with the ability to multitask, prioritize deadlines, and work effectively in a busy office.
• Proficiency in Microsoft Excel and standard office software.
• Ability to handle confidential and sensitive resident information appropriately.
• Previous experience in condominium or community association administration, sales and leasing coordination, property management, or a related administrative role is preferred.
• Experience with Canva, PowerPoint, or Photoshop is a plus.

Compensation

$21.00-$22.00 per hour. Full-time, Monday-Friday schedule.

Benefits

• Health, dental, and life insurance
• Short-term and long-term disability coverage
• 401(k) plan
• Vacation and holiday pay

Seacrest Services is an equal opportunity employer and a drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.