Administrative Assistant & Proofreading Specialist

Thompson Greenspon; Fairfax (VA); On-site; USD 33,000 - 40,000; Full time

Job summary

Thompson Greenspon, a Fairfax, VA CPA firm, is seeking a full-time Administrative Assistant for our in-office team. The role emphasizes accuracy, writing quality, and multi-project support within a collaborative environment.

Scheduled 8am–5pm, Monday–Friday, in office at Fairfax Corner. Candidates should have 2+ years in a professional office setting, a 4-year degree preferred, and must be fluent in English.

Qualifications

• Be team- and detail-oriented.
• Excellent writing, grammar and proofreading skills.
• Advanced knowledge of Microsoft Word/Excel/Outlook.
• Able to adapt and learn quickly.
• Able to prioritize work to balance multiple projects and tight deadlines.
• Fluent in English.
• 2+ years' experience in a professional office setting preferred.
• 4-year degree preferred; equivalent education/experience may be substituted.

Responsibilities

• Proofreading client financial statements, proposals and special projects using advanced knowledge of Microsoft Word/Excel.
• Maintaining formatting consistency and writing standards in client statements and correspondence.
• Tracking and assembling client tax returns.
• Sending secure electronic documents to clients.
• Supporting partners of the firm.
• Typing/editing correspondence.
• Planning and executing firm social events.
• Other general office duties such as deposits, answering phones, mail, supplies, and FedEx packages.

Skills

Team orientation

Detail-oriented

Writing and proofreading

English fluency

Learn quickly

Prioritize multiple projects

Overtime availability

Education

4-year degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Thompson Greenspon, a Fairfax, VA CPA firm, is seeking a full-time Administrative Assistant for our in-office team. The role emphasizes accuracy, writing quality, and multi-project support within a collaborative environment.

Scheduled 8am–5pm, Monday–Friday, in office at Fairfax Corner. Candidates should have 2+ years in a professional office setting, a 4-year degree preferred, and must be fluent in English.