Administrative Assistant / Team Member

Schall and Ashenfarb, LLC; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Schall and Ashenfarb, LLC in New York is seeking a full-time Administrative Team Member to support our diverse clientele. Ideal candidates are detail-oriented individuals capable of managing multiple time-sensitive projects effectively.

The position involves typing financial statements, proofreading documents, and managing accounts receivables among other responsibilities. Strong communication skills and proficiency in Microsoft Office are essential.

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint) and Adobe.
• Ability to format and proofread financial statements.
• Experience using accounting software (e.g., QuickBooks); working knowledge of ProSystems Engagement is a plus.

Responsibilities

• Typing financial statements in Word and Excel.
• Proofreading documents for accuracy.
• Assembling tax documents.

Skills

Microsoft Office proficiency

Communication skills (written and verbal)

Organizational skills

Problem-solving skills

Analytical skills

Tools

QuickBooks

ProSystems Engagement

Job description

Schall & Ashenfarb, CPA's is a 25-year‑old, small CPA firm with the resources and quality of a larger regional firm. Our clientele comprises over 100 diverse not‑for‑profit organisations, arts and entertainment, legal, medical and other professional service firms, professionals, self‑employed individuals and more. We have a high retention rate for employees as well as clients. We are looking for an addition to our team that will aid in delivering the high‑quality service that our clients have come to rely upon.

Job Description

Seeking a full‑time Administrative Team Member. This position is ideal for a detail‑oriented individual who works well in a fast‑paced environment that requires delivery of multiple time‑sensitive projects running simultaneously.

• Typing financial statements in Word and Excel
• Proofreading documents for accuracy
• Assembling tax documents
• Reception skills (answering phones, taking messages, managing mail)
• Support other staff members of the firm
• Maintain company Outlook database
• Document management including filing, copying, faxing, scanning and storage system
• Accounts receivables (including billing, collection and reconciling client accounts)

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint) and Adobe
• Ability to format and proofread financial statements
• Excellent communication skills (both written and verbal)
• Experience using accounting software (e.g., QuickBooks); working knowledge of ProSystems Engagement is a plus
• Strong organisational, problem‑solving and analytical skills; able to manage priorities and workflow
• Must be able to multi‑task, be detail‑oriented, and work under the pressures of deadlines
• Must work well with others and independently without assistance
• Must handle sensitive and confidential client data
• May be required to work additional hours to meet client demands

Additional Information

All your information will be kept confidential according to EEO guidelines.