Administrative Assistant

Thompson Greenspon; Fairfax (VA); On-site; USD 33,000 - 40,000; Full time

Job summary

Thompson Greenspon, a Fairfax, VA CPA firm, is seeking a full-time Administrative Assistant for our in-office team. The role emphasizes accuracy, writing quality, and multi-project support within a collaborative environment.

Scheduled 8am–5pm, Monday–Friday, in office at Fairfax Corner. Candidates should have 2+ years in a professional office setting, a 4-year degree preferred, and must be fluent in English.

Qualifications

• Be team- and detail-oriented.
• Excellent writing, grammar and proofreading skills.
• Advanced knowledge of Microsoft Word/Excel/Outlook.
• Able to adapt and learn quickly.
• Able to prioritize work to balance multiple projects and tight deadlines.
• Fluent in English.
• 2+ years' experience in a professional office setting preferred.
• 4-year degree preferred; equivalent education/experience may be substituted.

Responsibilities

• Proofreading client financial statements, proposals and special projects using advanced knowledge of Microsoft Word/Excel.
• Maintaining formatting consistency and writing standards in client statements and correspondence.
• Tracking and assembling client tax returns.
• Sending secure electronic documents to clients.
• Supporting partners of the firm.
• Typing/editing correspondence.
• Planning and executing firm social events.
• Other general office duties such as deposits, answering phones, mail, supplies, and FedEx packages.

Skills

Team orientation

Detail-oriented

Writing and proofreading

English fluency

Learn quickly

Prioritize multiple projects

Overtime availability

Education

4-year degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Thompson Greenspon, an established Fairfax, VA CPA firm recognized as a Top Workplace, and ranked among the top 20 largest firms in Virginia, seeks a full-time experienced, team-oriented Administrative Assistant to join our dynamic administrative team. TG Employees experience a collaborative work environment, opportunities to learn and grow, and challenging and meaningful work, all while experiencing a balanced life.

About Thompson Greenspon:

Since 1956, Thompson Greenspon has specialized in audit, tax, accounting, and advisory services. We serve clients across the Metro DC area and beyond, with expertise in industries such as construction, real estate, government contracting, non-profits, and professional services. As a member of CPAmerica International, we have the resources and expertise to meet all professional accounting needs, making us a trusted partner to businesses nationwide. We foster a collaborative work environment with an emphasis on work/life balance and professional development.

Schedule:

8am - 5pm Monday - Friday, in office

Location:

Fairfax Corner, VA

Compensation:

$24.00 - $28.85/hour

Qualified candidates will:

• Be team and detail-oriented

• Have excellent writing, grammar and proof-reading skills
• Have advanced knowledge of Microsoft Word/Excel/Outlook
• Be able to adapt and learn quickly
• Be able to prioritize work to balance multiple projects and tight deadlines
• Be fluent in English
• 2+ years' experience working in a professional office setting is preferred
• A 4-year degree is preferred; equivalent combination of relevant education and/or experience may be substituted
• Be able to work overtime/occasional Saturdays during tax season (mid-February - mid-April).

Responsibilities may include, but are not limited to:

• Proofreading client financial statements, proposals and special projects using advanced knowledge of Microsoft Word/Excel
• Maintaining formatting consistency and writing standards (i.e. spelling, grammar, punctuation) in client financial statements and correspondence
• Tracking and assembling client tax returns
• Sending secure electronic documents to clients
• Supporting partners of the firm
• Typing/editing correspondence
• Planning and executing Firm social events
• Other general office duties such as: bank deposits, answering phones, mail, ordering supplies, and preparing FedEx packages
• Ensuring quality control of assigned work

We offer competitive salaries and benefits package and an excellent working environment, including free parking and gym access.

Visit www.tgccpa.com for more information on our Firm and benefits offered.