Administrative Assistant: Project & Office Coordinator

EC2 NORTH TARRANT INFRASTRUCTURE, LLC; Fort Worth (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

North Tarrant Infrastructure, LLC is seeking an Administrative Assistant to provide reception and administrative organization, logistics and general support to the Administrative and Financial department in Fort Worth, Texas.

You will answer calls, greet visitors, manage mail and calendar, coordinate with vendors, track office supplies, and assist with invoices and reporting to support project accounting and overall operations.

Qualifications

• Minimum two years of experience in administrative roles.
• Ability to read, analyze, and interpret general business publications, journals, or procedures.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to present information and respond to questions from managers, clients, customers, and the public.
• Proficiency in Word, Excel, and Outlook.
• Strong organizational skills.
• Exposure to accounting software.
• Experience with E-Cubits, Insite, Document Locator is a plus.

Responsibilities

• Answer/direct calls, e-mails and inquiries.
• Greet visitors and introduce them to employees.
• Prepare, send, receive and distribute mail and parcels.
• Maintain the electronic calendar for meetings and room/equipment reservations.
• Coordinate announcements and schedule events.
• Coordinate with fleet, telephone, and energy suppliers.
• Track, order, and inventory office supplies and equipment.
• Maintain reception and meeting spaces, keeping them tidy.
• Organize files and documents both physically and electronically.
• Review, reconcile and enter invoices and inventory in accounting systems.
• Prepare reports showing accounting metrics for departments/projects.
• Communicate with vendors and subcontractors regarding accounting activities.

Skills

Administrative experience

Reading and interpreting documents

Report writing

Presentation skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Accounting software exposure

E-Cubits/Insite/Document Locator (plus

Tools

E-Cubits

Insite

Document Locator

Microsoft 365

Job description

North Tarrant Infrastructure, LLC is seeking an Administrative Assistant to provide reception and administrative organization, logistics and general support to the Administrative and Financial department in Fort Worth, Texas.

You will answer calls, greet visitors, manage mail and calendar, coordinate with vendors, track office supplies, and assist with invoices and reporting to support project accounting and overall operations.