Administrative Assistant

Ferrovial; Fort Worth, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

North Tarrant Infrastructure, LLC is hiring an Administrative Assistant to provide reception and administrative support to the Administrative and Financial department. You will manage calls, greet visitors, organize mail, and help coordinate events and travel.

The role requires prior experience in similar positions, strong MS Word/Excel/Outlook skills, and effective communication abilities to interact with managers and external partners.

Qualifications

• 2+ years in administrative roles.
• Ability to read and interpret business documents.
• Strong written and verbal communication.
• Proficient with MS Word, Excel, Outlook.
• Experience with basic accounting entries.
• Familiarity with office logistics and vendor coordination.

Responsibilities

• Answer calls and emails; greet visitors.
• Maintain the executive calendar and schedule meetings.
• Process mail and parcels; coordinate events.
• Track invoices and inventory in accounting systems.
• Coordinate with fleet, telecom, and energy vendors.
• Organize travel logistics for staff and visitors.
• Prepare reports on departmental metrics.

Skills

Analytical reading

Effective communication

Tools

Microsoft Word

Excel

Outlook

Accounting software

E-Cubits

Insite

Document Locator

Job description

About us

North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects (“NTE Projects”). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121/183 corridor in North Tarrant County, Texas. The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country’s fastest developing regions. The NTE First Project was a $1.451 billion design-build project consisting of rebuilding the existing main lanes as well as adding four toll-managed lanes, frontage roads and auxiliary lanes in the corridor between I-35 West and Industrial Boulevard. The NTE Extension Project is the next part of the NTE Projects. The construction of the original $984 million part of the project (Segment 3A) was completed by North Tarrant Infrastructure, LLC, and the current $580.5 million part (Segment 3C) of the NTE Extension Project is presently being carried out by North Tarrant Infrastructure, LLC.

Job Description: Summary

The position of administrative assistant will provide reception and administrative organization, logistic and general support to the Administrative and Financial department.

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.
• Communicate various information including announcements and memorandums and help schedule/coordinate events.
• Coordinate with the general services suppliers like the fleet, telephone, and energy companies.
• Track, order, and maintain inventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.
• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.
• Organize the booking for hotel, flight, car, and all the necessary logistics for current and new employees or visitors.
• Organize various files, folders, and other information both physically and electronically.
• Review, reconcile and enter the invoices and inventory in applicable accounting systems.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

Minimum Requirements

• Minimum of two (2) years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exposure to accounting software(s).
• E-Cubits, Insite, Document Locator, etc. is a plus.